Program Manager
Program Manager
Posted on :
26-04-2025
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1 Vacancy
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Job Description
Established in 1996 and rebranded to Scout in 2024 we built our foundation on planning meetings for numerous organizations within the life sciences sector (Scout Meetings). In response to emerging industry needs we expanded our services to include Scout Clinical one of the top providers of clinical trial patient travel and reimbursements and Scout Academy our secure online ondemand learning management system that ensures global compliance.
Scout is recognized as a leader in our field for innovation in service attention to detail our stellar team members and making the complex easier. If this interests you wed love to have you join our rapidly growing team!
Position Summary:
We are looking to hire a talented eager and skilled Program Manager to join our team in our North Dallas office.The Program Manager oversees all aspects of the planning and onsite duties for our clients meetings from their development to implementing program activities. Ensures meeting is completed to a consistently high standard within budget that objectives are met on time suiting the companys image and objectives. Makes sure the program meets professional standards and industry regulations.
Responsibilities of this position include but are not limited to:
The ideal candidate will have the following experience skills and knowledge:
Scout offers a competitive compensation and benefits package that includes contributions to your HSA and 401k. Visit our website at or follow us on LinkedIn for other employment opportunities.
WE ARE AN EQUAL OPPORTUNITY EMPLOYER
Scout is recognized as a leader in our field for innovation in service attention to detail our stellar team members and making the complex easier. If this interests you wed love to have you join our rapidly growing team!
Position Summary:
We are looking to hire a talented eager and skilled Program Manager to join our team in our North Dallas office.The Program Manager oversees all aspects of the planning and onsite duties for our clients meetings from their development to implementing program activities. Ensures meeting is completed to a consistently high standard within budget that objectives are met on time suiting the companys image and objectives. Makes sure the program meets professional standards and industry regulations.
Responsibilities of this position include but are not limited to:
- Serve as the primary point of contact to our clients hotels travel agencies ground transportation and other related parties for each meeting.
- Consult with client(s) to identify goals and vision establish direction facilitate solutions and get decisions made.
- Oversee and manage meeting and event budgets to exceed expectations including financial reconciliation and postmeeting.
- Travel to domestic locations to execute meetings and events (paid weekend travel).
- Responsible for the invitation and registration process
- Oversight of travel arrangements including airport transfers
- Update/maintain database including data entry
- Generate and provide attendee status reporting
- Oversee all aspects of hotel arrangements including rooming list meeting space food and beverage and audio/visual equipment
- Collect and reproduce all speaker presentations
- Generate and distribute all other collateral ensuring that materials are professional and appropriately reflect client and Scout standards
- Onsite operations and the management of the meeting and travel staff.
- Complete all required initial and ongoing training within a reasonable or provided timeframe.
The ideal candidate will have the following experience skills and knowledge:
- BA or equivalent experience
- 2 years ofexperience within the hospitality/meeting planning industry is required
- Proficient with MS Office Suite PowerPoint and database programs
- Excellent interpersonal skills (good communicator friendly outgoing)
- Attention to detail
- Organized with an ability to prioritize and multitask
- Patient flexible attitude
- Excellent time management
- Thrive in fastpaced environments maintaining performance under pressure
- Selfmotivated and resultsdriven while following instructions to achieve optimal outcomes
- Eager to learn and develop with a high level of coachability and growth mindset
- Ability to evaluate and negotiate proposals from 3rd party suppliers
- Innovative problem solver using critical thinking to address challenges proactively
- Collaborative team player fostering positive relationships with colleagues and clients
Scout offers a competitive compensation and benefits package that includes contributions to your HSA and 401k. Visit our website at or follow us on LinkedIn for other employment opportunities.
WE ARE AN EQUAL OPPORTUNITY EMPLOYER
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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