Operations CoordinatorT

Title: Operations Coordinator

Position Number:T

Hiring Unit: RES & DEAN OF GRAD DIV SCH O&ES&T SEA GRANT COLL PROG

Location: UH at Manoa

Date Posted: April 16 2025

Closing Date: May 1 2025

Band: B

Salary :salary schedules and placement information

Full Time/Part Time: Fulltime

Month: 11month

Temporary/Permanent: Temporary

Other Conditions: Continuation subject to availability of funds and satisfactory performance. Possibility of conversion to permanent.

Duties and Responsibilities

1. **Provide executive support to the Director and PIs in project management including planning organizing and preparing budgets and proposals for submittal to other departments of government and the private sector.

2. **Provides guidance advice direction and interpretation of agency institutional and programmatic policies and procedures to principal investigators and project personnel related to applications reports and other documents.

3. **Oversees regulatory compliance issues such as conflict of interest human subjects research and other required trainings for research teams.

4. **Provide guidance to PIs and project FOs during ongoing budget and grant administration to ensure compliance with UH cooperating state agency contractual and federal Sea Grant expenditure and reporting requirements.

5. **Evaluate the budget status of ongoing individual grants from which one can often infer research activity levels and maintains detailed project timelines to help research teams track progress in tasks milestones and deliverables

6. **Review reports to ensure progress toward project goals. Confer and advise PIs on research progress and problems and budgetary technicalities (propriety of expenditures extensions and budget transfers etc.

7. **Review outgoing sponsored project proposals for quality and content.

8. ** Coordinates the peer review process for all competitive proposals in the biannual Sea Grant Omnibus award and Pacific Islands Climate Adaptation Science Center (PICASC) funding opportunities and maintain and update the peer review lists and potential peer reviewers in the database

9. ** Serves as a liaison between the PICASC University Consortium and its federal partners located in Hawaii and the Pacific region and assists them with requested information RFP management and documentation as required

10. ** Organize project events such as research collaboration meetings workshops and seminars. Coordinate event preparation and follow up including publicity agendas outcomes and next steps

11. Participation in focus groups and other discussion groups relating to the strategic plan for the Hawaii Sea Grant and PICASC and the Program Assessment team visitation every four years

12. Evaluate merits of all requests from PIs for budget changes nocost extensions and travel requests considering the status of the projects and the budgets and prepare appropriate responses for approval by the Directors.

13. Maintain contact with the NOAA National Sea Grant OfficeUS Geological Survey (USGS) National CASC and other State/County government offices and provide information and assistance on upcoming programs and events

14. Monitor ongoing changes in federal policies and serve as the point of contact for all coordination of efforts undertaken for the National Sea Grant and National CASC initiatives and Sea Grant Omnibus and PICASC Cooperative Agreement.

Duties as Assigned

**Denotes Essential Function

Minimum Qualifications

1. Possession of a baccalaureate degree in Business Administration or related field and 6 year(s) of progressively responsible professional experience with responsibilities for program management or fiscal administration; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

2. Considerable working knowledge of principles practices and techniques in the area of program management or fiscal administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.

3. Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with program management or fiscal administration.

4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.

5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.

7. Demonstrated ability to operate a personal computer apply word processing software.

8. If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

9. Demonstrated experience working with federal agencies on extramurally funded projects.

10. Demonstrated ability to analyze interpret and use sound logic and judgment when applying administrative policies and procedures.

11. Knowledge and experience with proposal submissions through Grants Solution Fastlane or other funding agency portals.

12. Demonstrated ability to prioritize and organize workload to meet scheduled deadlines.

13. Experience in budget formulation and personnel management

14. Demonstrated ability in the use of computerized financial and administrative applications.

15. Considerable knowledge of spreadsheet applications.

16. Ability to exercise discretion and strict confidentiality in situations as required.

17. Demonstrated knowledge and ability in providing highlevel customer service.

18. Demonstrated experience providing highlevel support to PIs for daytoday research project management.

19. Demonstrated experience in the timely preparation of required reports.

Desirable Qualifications

1. Extensive knowledge of administrative service policies of the University and the Research Corporation of the University of Hawaii.

2. Ability to exercise initiative by anticipating & proactively resolve fiscal financial procurement & operating issues or situations.

3. Considerable knowledge and experience working with a Sea Grant College Program and other federal agencies.

4. Extensive knowledge and experience with PIER Reporting.

5. Extensive knowledge and experience with proposal submissions through Grants Solution Fastlane and other funding agency portals.

6. Extensive knowledge and experience with reviewing contracts.

7. Knowledge experience commitment and/or interest in engaging in aloha aina and positively contributing to making UH Manoa a Native Hawaiian place of learning.

To Apply:

Click on the Apply button on the top right corner of the screen to complete an application and attach required documents:

1. Cover letter;
2. Resume;
3. Names and contact information (telephone number and email addresses) of at least three professional references;
4. Official transcript(s) (copies of official transcripts are acceptable; however original official transcripts will be required at the time of hire..

All application materials must be submitted by the closing date. Failure to submit all application materials by the closing date shall deem an application incomplete and will not be considered.

Note: If you have not applied for a position before using NeoGov you will need to create an account.

Inquiries:

Darren T. Lerner;;

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with reemployment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link: