Administrative Assistant
Administrative Assistant
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Job Description
McHale Landscape Design is searching for the next great Administrative Assistant for our Easton Maryland Maintenance Office. If you enjoy working in a thriving office setting and excel at providing clerical support across multiple departments and divisions to enable team success we have an exciting and challenging opportunity for you!
Who we are:
McHale Landscape Design is a residential landscape architecture company and designbuild firm dedicated to designing and constructing extraordinary residential gardens pools outdoor living areas and home additions. Since 1981 the firm has designed constructed and planted residential projects throughout D.C. Maryland and Virginia including more than 300 awardwinning landscapes.
What an Administrative Assistant does:
- Answers phones greets visitors takes messages and fields/answers to all routine and nonroutine questions
- Receives and distributes deliveries
- Process client and project information and paperwork following the outlined procedures
- Receives and processes information from incoming requests for new projects
- Prepares written responses or replies by phone or email when necessary. Responds to regularly occurring requests for information
- Assists all administrative/accounting associates as needed.
- Drafts general correspondence memos proposals and other documents necessary for analyzing and promoting business goals. Proofreads copies for spelling grammar and layout making appropriate changes. Responsible for the accuracy and clarity of the final copy.
- Perform online research as requested
- Executes numerous support requests exercising independent judgment
- Establishes develops maintains and updates filing systems
- Maintains necessary calendars
- Responsible for other projects and assignments as needed
You will be a great fit if you have:
- 2 years experience working in a professional business environment supporting administrative assistant duties
- Experience working in a professional service environment is a plus
- Ability to work inoffice Monday Friday 7:00 am to 3:30 pm
- Excellent phone manner
- Excellent attention to detail judgment and dependability including the ability to meet deadlines.
- Candidate must possess a high level of interpersonal skills to handle sensitive and confidential information
- Strong working ability with Microsoft Office applications including Word Excel Outlook and PowerPoint
What we offer:
- Competitive Pay
- Discretionary Bonuses
- Comprehensive benefits: medical dental and vision insurance along with life shortterm and longterm disability insurance is available for all fulltime employees
- Paid time off and holidays
Employment Type
Full-Time
