Executive Assistant
Executive Assistant
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1 Vacancy
Job Description
Make Every Detail Count. Shape Tech That Powers Social Good.
Our client Bonterra Tech is rewriting the code on social good. As one of the world s largest social impact software companies they empower 170000 nonprofits and missiondriven organizations with tools for fundraising CSR and case management impacting 40M lives and $18B in giving. Recognized by G2 and TrustRadius Bonterra isnt just building software; they re building change at scale. Join a team where innovation meets purpose careers scale with mission and tech talent is valued as the backbone of global impact.
What You ll Do in a Nutshell
Be part of our client s team as an Executive Assistant to the CTO. You ll manage highlevel calendars coordinate travel support recruitment activities and streamline daily operations. You ll serve as a key communication bridge across teams and external partners keeping priorities sharp and everything running smoothly behind the scenes.
Shift: Monday to Friday 09:00 PM 06:00 AM
Work Setup: Onsite Clark Pampanga
Calendar & Time Optimization
- Calendar Management: Own and manage the CTO s calendar with an emphasis on prioritization strategic scheduling and creating breathing room between engagements.
- Load Balancing: Ensure time is intentionally distributed across meetings focus time and breaks to promote sustainability and effectiveness.
- Meeting Triage: Proactively assess meeting requests manage conflicts and ensure the CTO is always spending time on the most critical initiatives.
Travel & Expense Management
- Travel Coordination: Arrange detailed domestic and international travel itineraries including flights accommodations ground transport and contingencies.
- Expense Reporting: Prepare submit and reconcile expense reports on behalf of the CTO in a timely and accurate manner.
- Partner with Finance Procurement and IT to manage executive and team spend against budget.
Recruitment Coordination
- Scheduling Support: Serve as a recruiting coordinator for select technical roles managing interview scheduling and candidate communications.
- Pipeline Management: Partner with recruiting and hiring managers to ensure processes move efficiently and candidates have a seamless experience.
- Candidate Experience: Ensure professional timely and clear communications with candidates throughout the hiring journey.
Communication & Operational Excellence
- Executive Correspondence: Craft and manage professional communication with internal and external stakeholders including vendors partners and board members.
- OutofOffice Management: Draft and manage OOO messages and automated communications during travel or PTO.
- Slide Decks (Bonus Skill): Support creation and polishing of executive presentations ensuring slides are visually aligned sleek and onbrand.
- Operate with a Team First mentality collaborating with administrative colleagues and business partners to address company strategic initiatives.
Requirements
What It Takes: Qualifications That Set You Apart
Required Qualifications
- 3 years of experience as an Executive Assistant or in highlevel administrative support preferably supporting Csuite executives
- Exceptional calendar management skills with the ability to prioritize coordinate across teams and manage multiple priorities
- Strong written and verbal communication skills especially in executivefacing environments
- Highly responsive and detailoriented with excellent judgment and discretion in handling sensitive information
- Proficient in Microsoft 365 (Outlook Word Excel PowerPoint) Slack and other modern productivity tools
- Strong organizational and time management skills with the ability to plan ahead and anticipate needs
Preferred Qualifications
- Familiarity with Concur Lever or Greenhouse and DocuSign
- Experience supporting executives in fastpaced highgrowth environments
- Strong eye for visual design and experience creating professional slide decks in Google Slides PowerPoint or Keynote
- Experience coordinating recruitment schedules and managing candidate communication
Benefits
Why This Team Perks You Can Count On
- Day 1 HMO coverage with free dependent
- Competitive Salary Package
- Night differential pay to maximize your earnings
- Prime office location in Pampanga (Conveniently accessible by PUVs with nearby restaurants and banks)
- Fully customized Emapta laptop with peripherals
- Unlimited upskilling through Emapta Academy courses (Want to know more Visit 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
- Exclusive Emapta Lifestyle perks (hotel and restaurant discounts and more!
- Unlimited opportunities for employee referral incentives across the organization
- Standard government and Emapta benefits
- Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
- Fun engagement activities for employees
- Mentorship and exposure to global leaders and teams
- Career growth opportunities
- Diverse and supportive work environment
Welcome to Emapta Philippines!
Join a team that values camaraderie excellence and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024 Emapta stands proudly alongside industry giants offering stability and exciting career opportunities. Your career flourishes here with competitive compensation international clients and a work culture focused on collaboration and innovation. Work with global clients across industries supported by a stable foundation and likeminded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra!
What It Takes: Qualifications That Set You Apart Required Qualifications 3+ years of experience as an Executive Assistant or in high-level administrative support, preferably supporting C-suite executives Exceptional calendar management skills with the ability to prioritize, coordinate across teams, and manage multiple priorities Strong written and verbal communication skills, especially in executive-facing environments Highly responsive and detail-oriented, with excellent judgment and discretion in handling sensitive information Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint), Slack, and other modern productivity tools Strong organizational and time management skills with the ability to plan ahead and anticipate needs Preferred Qualifications Familiarity with Concur, Lever or Greenhouse, and DocuSign Experience supporting executives in fast-paced, high-growth environments Strong eye for visual design and experience creating professional slide decks in Google Slides, PowerPoint, or Keynote Experience coordinating recruitment schedules and managing candidate communication
Employment Type
Full Time
