Office Manager
Office Manager
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Salary Not Disclosed
1 Vacancy
Job Description
**Position Overview:**
We are seeking a dedicated and experienced Office Manager to oversee the daily operations of our Kennesaw and East Cobb locations. The ideal candidate will have exceptional organizational skills a commitment to providing outstanding patient care and the ability to lead and motivate a team.
**Key Responsibilities:**
1. **Office Operations Management:**
Oversee daily office operations to ensure efficiency and effectiveness.
Maintain a clean organized and welcoming office environment.
Manage office supplies inventory and place orders as necessary.
2. **Staff Leadership and Development:**
Recruit hire and train office staff.
Schedule and manage staff to ensure adequate coverage.
Conduct regular performance evaluations and provide constructive feedback.
Foster a positive collaborative work environment.
3. **Patient Relations:**
Ensure exemplary patient care and address patient concerns or complaints promptly and professionally.
Manage patient scheduling to optimize office efficiency and patient flow.
Oversee patient checkin/checkout processes including verification of insurance information and collection of payments.
4. **Administrative Duties:**
Maintain accurate patient records and ensure compliance with HIPAA regulations.
Handle billing invoicing and financial reporting.
Develop and implement office policies and procedures to enhance operational efficiency.
Liaise with vendors and service providers as needed.
5. **Financial Management:**
Monitor and manage office budgets including payroll supplies and other expenses.
Generate financial reports and provide insights on budget adherence and financial performance.
Implement costsaving measures where appropriate without compromising on quality.
6. **Technology and Equipment Management:**
Ensure all office equipment and technology are functioning correctly and troubleshoot any issues that arise.
Coordinate regular maintenance and updates for office/medical equipment.
Introduce new technology and systems to improve workflow efficiency.
7. **Compliance and Regulations:**
Ensure the office complies with local state and federal regulations.
Keep abreast of updates in eye care practices and healthcare regulations and implement necessary changes.
Qualifications :
**Education:** Bachelors degree in business administration healthcare management or a related field preferred.
**Experience:** Minimum of 35 years of experience in office management preferably in a healthcare or eye care setting.
**Skills:**
Excellent organizational and multitasking abilities.
Strong leadership and teambuilding skills.
Proficient in office software and electronic medical records (EMR) systems.
Superior customer service and interpersonal communication skills.
Financial acumen experience with budgeting and financial reporting.
**Personal Attributes:**
Detailoriented with a commitment to accuracy.
Ability to handle stressful situations calmly and efficiently.
Problemsolver with a proactive approach to improving office processes.
High degree of integrity and professionalism.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
