Global Events Specialist
Global Events Specialist
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Job Description
As an Event Specialist you will support the IFS Global Events team in the planning coordination and successful delivery of virtual hybrid and inperson events. You will be responsible for administrative tasks vendor coordination and ensuring the seamless of event logistics. This role requires excellent organizational skills attention to detail and a proactive approach to problemsolving in a fastpaced environment.
Event Delivery Support
- Manage onsite logistics including staffing support for hosts and workers.
- Act as the point of contact for agencies on tasks like travel transfers app management and staffing logistics.
- Schedule and coordinate photographers videographers and other creative assets.
- Track project timelines and tasks to ensure seamless event .
EventSpecific Focus
- Provide staffing and operational support for flagship events including exhibitor management.
- Maintain and align the global events calendar and events web page
- Assist with special initiatives like invite list management and sponsorship package delivery.
Logistics and Administration
- Manage purchase orders (PO) and invoice processing for events.
- Track agency deliverables and actions to ensure timely .
- Oversee registration processes including ticket sales reporting and discount code management.
- Maintain accurate reporting through tools such as exhibitor portals and registration platforms.
Stakeholder and Vendor Coordination
- Support stakeholder meetings including regional coordinators and ensure actionable project timelines.
- Coordinate with vendors for eventspecific needs including merchandise giveaways and media production.
Branding and Messaging
- Collaborate with the team to ensure consistent branding and alignment across all events.
- Adhere to standardized branding toolkits and guidelines to maintain a cohesive global events strategy.
Qualifications :
Demonstrates exceptional ability to multitask and prioritize in fastpaced environments supported by strong organizational and project management skills to ensure timely delivery of tasks. Possesses a collaborative mindset and excellent communication skills enabling effective teamwork across global teams. Maintains a high attention to detail and a steadfast commitment to delivering quality results.
Essential:
- Minimum 2 years in Event Marketing Hospitality or a similar role.
- Experience in managing administrative and logistical tasks for corporate events.
- Proficiency in MS Office tools especially Excel and PowerPoint.
- Strong attention to detail time management and organizational skills.
- Excellent communication and teamwork abilities.
- Flexibility to work across global time zones and travel as required.
Desirable:
Experience with event platforms like Cvent or similar tools.
Additional Information :
We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles while also valuing inclusive workplace experiences. By fostering a sense of community we drive innovation strengthen connections and nurture belonging. Our commitment ensures you can work in a way that suits you best while also engaging with colleagues to share ideas and build meaningful relationships.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
