Administrative Assistant- Residential Services
Administrative Assistant- Residential Services
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Job Description
Program:
Residential Services
SUMMARY: Assists the Chief Program Officer (CPO) and Senior Leadership staff by providing administrative clerical and support services. Assumes responsibility for coordination and completion of various administrative support functions and special events as assigned. Supervises Residential Services Program Secretaries
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:
- Assumes responsibility for the completion of various administrative responsibilities assigned by the Chief Program Officer
- Assures confidentiality of all communications oral and written including but not limited to budget information personnel policy and consumer related matters.
- Coordinates and maintains the schedule for the CPO as needed. Maintains calendar of prospective meetings and events and advises CPO.
- Responsible for writing coordination and distribution of the Agencys newsletter.
- Initiates and executes correspondence. Transcribes edits copies and distributes meeting minutes and other files and/or records for the CPO and/or others as assigned.
- Plans and/or assists with operations/agency sponsored special events.
- Assists with general office management by performing duties such as supervision of assigned office personnel ordering supplies coordinating purchases and assuring proper maintenance of office equipment.
- Provides supervisory oversight to assigned Program Secretaries and provides guidance and feedback as needed but no less than annually through completion of the performance appraisal.
- As needed must be able to drive and travel local using personal vehicle to various agency and community locations
- Provide coverage to the Executive Assistant to the CEO during their absence
- Performs all other relevant duties as assigned
QUALIFICATION REQUIREMENTS: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Any combination of education and experience which demonstrates the abilities and knowledge for successful performance will be considered.
EDUCATION and/or EXPERIENCE: High school diploma and a minimum of 5 years of increasing clerical/administrative responsibility two of which must have been in an administrative assistant role. Collegelevel course work may be substituted for up to two years of administrative office experience. Must be proficient in computer programs including but not limited to Word Excel PowerPoint Microsoft Office and Access.
Salary: $20 $24 per hour
Commensurate based on experience.
Location:
Rochester NY Chili Complex.
Hours:
40 hours per week.
Schedule:
Monday Friday 8:00am 4:30 pm.
Employment Type
Full-Time
