Executive Assistant
Executive Assistant
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Job Description
Executive Assistant
Eradicating the final barrier of global communication....
At thebigword we specialise in language solutions translating over 1 billion words annually support more than 250 languages and handle millions of interpreting minutes each year. As one of the largest language service providers globally we utilise the greatest minds and boundary shattering technology to deliver phenomenal quality at scale to both our clients and linguist network. Were proud that our services support thousands of people every single day from National Health Service workers to global brands across the world.
Joining our team is not just a career its being part of something much bigger!
At thebigword everything we do is underpinned by our ELITE values (Excellence Leadership Innovation Trusted Empowerment) and we strive to be the best we can be in all that we do. Find out more about our values and the benefits of becoming a bigworder here: Role Unveiled
Join us as our Executive Assistant where youll work closely with the CEO to support with scheduling orchestrate meetings travel and meeting arrangements chauffeuring and other administrative tasks. This role is fully officebased at our Miami office in Aventura where youll play a key part in maintaining smooth operationswelcoming visitors managing calls and providing essential support.
Your Role in Action
Your role will be a blend of strategic coordination and operational responsibility:
Calendar & Inbox Management: Oversee the CEOs complex schedule and email correspondence ensuring efficient time management and prioritization.
Communication & Relationship Management: Serve as the primary liaison between the CEO and internal/external stakeholders handling interactions with discretion and professionalism.
Meeting Coordination & FollowUp: Organize attend and document key meetings ensuring action items are tracked and executed within defined timelines.
Project & Task Management: Support CEOled initiatives research projects and ad hoc assignments with efficiency and confidentiality.
Document Preparation & Reporting: Draft review and edit documents presentations and reports to support decisionmaking.
Travel & Logistics Coordination: Arrange business travel accommodations and transportation. This role will also include chauffeuring for the CEO and guests as well as completing tasks that require driving to/from defined locations.
Event Planning & : Organize corporate and social events ensuring flawless from start to finish.
Office Operations & Support: Assist in maintaining a wellrun office environment ensuring smooth daytoday operations. Other administrative duties as required.
Senior Leadership Assistance: Provide additional support to other executives as needed contributing to the overall efficiency of the leadership team.
The Perfect Match: Your Skills & Talents
We are seeking an exceptional Executive Assistant to provide toptier support to our CEO and senior leadership team. This role requires a strategic thinker who can manage complex schedules facilitate seamless communication and drive efficiency in a fastpaced environment.
Demonstrated experience in executive support or a similar role
Exceptional organizational and timemanagement skills with a keen eye for detail and the ability to seamlessly handle multiple priorities
Agile and adaptable excelling in fastpaced dynamic environments with shifting priorities
Outstanding written and verbal communication skills ensuring clarity and professionalism in all interactions
Strong decisionmaking and prioritization abilities balancing competing demands with efficiency
Unwavering discretion and professionalism handling confidential matters with the utmost integrity
Proactive problemsolver anticipating challenges and implementing effective solutions
A valid driving license with confidence in providing chauffeuring services as needed
Perks That Make You Smile
Our people are the key to our success so we reward them with excellent benefits and perks including:
Generous Paid Time Off (PTO) that increases with length of service.
Medical Dental & Vision Insurance Comprehensive coverage to support your health and wellbeing including preventive care dental checkups and vision services.
Employee Assistance Program Comprehensive 24/7 Employee Assistance Program (EAP) offering confidential support for life challenges family matters health and wellbeing workplace concerns and financial guidancewhenever you need it.
Qualifications & Development Opportunities Unlock your potential with thebigAcademyoffering career development mentorship unlimited online learning and our exclusive ASPIRE Programme to support your growth and success.
LongService Awards Wedding & New Baby Gifts
Up to 2 Paid Volunteer Days Take time off to give back to your local community or a cause close to your heart.
Equality Diversity & Inclusion Committee CSR Committee and Wellbeing Committee Cementing our dedication to being an equal opportunities employer these valuable groups are active across our organisation supporting in change initiatives across the business and shining a light on these important areas.
Miami Office Perks:
24/7 Office Access Your creativity doesnt keep office hours and neither do we! Enjoy roundtheclock access to a workspace thats ready when you are.
Free Parking Enjoy the convenience of hasslefree parking at the nearby mall giving you more time to focus on what matters.
Breakfast to Jumpstart Your Day Fuel your mornings with a delicious breakfast. Whether youre an early riser or need a little extra time to get going weve got you covered.
AllDay Snacks & Beverages Satisfy those midday cravings with a variety of snacks and keep refreshed with free tea and coffee all day long.
HighSpeed WiFi Stay connected and power through your tasks with reliable fast internet access no interruptions just productivity.
Wellness Room Take a break and recharge in our tranquil wellness room designed for relaxation and mindfulness whenever you need a moment of peace.
Onsite Events Connect with colleagues learn and have fun at our regular onsite events fostering community and collaboration in a vibrant work environment.
FullyEquipped Kitchen Area Whip up a quick meal or snack in our kitchen area stocked with everything you need to feel at home.
The Opportunity Awaits
Ready to apply Submit your CV wed love to hear from you! Once youve applied well keep you informed throughout the process. Note that the successful candidate must be able to attend the office on all working days with the legal right to work in the USA.
If youd prefer to join our freelance linguist community as a translator or interpreter email your details to and well be in touch.
Successful applicants will undergo background and employment reference checks.
Equal Opportunities:
At thebigword we prioritise the physical and mental health of our global teams. Should you require reasonable adjustments for your interview or subsequent employment please notify our team. Our mission is to welcome everyone and create inclusive teams celebrating differences and encouraging everyone to join us and be themselves at work. To find out more about our dedication to Equality Diversity & Inclusion and our ED&I Committee click here:
Employment Type
Full-Time
