Administrative Assistant 2 PCN 25N24081
Administrative Assistant 2 PCN 25N24081
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Job Description
Job Description
- ATTENTION ALASKA RESIDENTS ONLY!
The Department of Transportation and Public Facilities (DOT&PF) Southcoast Region is looking for an Administrative Assistant 2 to help usKeep Alaska Moving!What you will be doing:Under general direction of the Administrative Officer 1 the incumbent provides a wide range of technical level administrative support to Southcoast Region staff by providing assistance to two accounting groups and the Personnel and Payroll group.
Our organization mission and culture:
The State of Alaska Department of Transportation and Public Facilities mission is to Keep Alaska Moving. We are working toward a modern adaptable flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration communication and coordination increase our ability to succeed. Creating teams that are focused on results working together and leveraging resources across our department with community and private sector partnerships increases our ability to accomplish our mission and serve Alaskans.
The benefits of joining our team:Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits with career growth opportunities at the forefront. As an integral part of Alaskas infrastructure development and maintenance DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaskas geography and climate employees can work on groundbreaking projects that contribute to the states growth making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.
The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information: DOT&PF core values are integrity excellence and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers stakeholders and the public. A successful candidate will have sound judgment decisionmaking and a strong ethical and professional conduct history.
The working environment you can expect:Working at the Alaska Department of Transportation and Public Facilities (DOT&PF) offers a uniquely challenging and rewarding environment. With Alaskas diverse and expansive terrain coupled with its extreme weather conditions employees of the DOT&PF can work in various locations including remote locations and urban centers addressing a wide range of transportation needs. Their roles demand adaptability and resourcefulness as they maintain and improve roads bridges airports ports and public facilities in a state known for rugged terrain and extreme seasonal changes. This work not only presents professionals with a range of fascinating challenges but also allows them to contribute to developing and maintaining critical infrastructure against the backdrop of Alaskas breathtaking natural beauty reflecting a strong commitment to safety and environmental responsibility.
The office centrally located off Egan Drive between downtown Juneau and the Mendenhall Valley provides abundant parking nearby walking trails and a fastpaced teamoriented atmosphere. The incumbent will work in the office and via Teams to interface directly with staff other team members and vendor partners. We are moving towards a hybrid telework schedule offering one day per week as an option for telework after the initial probation period
Who we are looking for:Oral and Written Communication:Expresses information (for example ideas or facts) to individuals or groups effectively taking into account the audience and nature of the information (for example technical sensitive controversial); makes clear and convincing oral and written presentations; listens to others attends to nonverbal cues and responds appropriately.
Customer Service:Works with clients and customers to assess their needs provide information or assistance resolve their problems or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
Accountability:Holds self and others accountable for measurable highquality timely and costeffective results. Determines objectives sets priorities and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.
Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
Developing Others:Develops the ability of others to perform and contribute to the organization by providing ongoing feedback and by providing opportunities to learn through formal and informal methods.
Six months of entrylevel technical experience in one or more administrative functional areas such as human resources accounting administration and procurement. This experience includes work such as Administrative Assistant 1 Accounting Technician 1 Human Resource Technician 1 and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of advancedlevel clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of postsecondary education from an accredited college 32 semester hours or 48 quarter hours equals 1 year)
OR
One year of any combination of postsecondary education vocational education and/or advancedlevel clerical experience. (Three semester or four quarter hours of postsecondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.
Special Note:
Examples of entrylevel technical experience include:
Assisting in the preparation of reports reflecting the examinations made discrepancies noted and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts journals and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances expenditures adjustments billings and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
Receiving supply requests reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders delivery orders and bid specifications.
Examples of advanced clerical experience include:
Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).Additional Required Information
**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**
At time of interview applicants are requested to submit (if not already attached to your application):- Three 3 professional references including name job title and current phone numbers.
- Copy of degree certificate or academic transcripts (unofficial are okay please ensure that the institution name/URL is listed on the transcript) if using education to verify that you meet the minimum qualifications.
Contact Information
For specific information in reference to the position please contact the hiring manager at:
Name:Casey Kelley Administrative Officer 1
Phone:
Email:
Employment Type
Temp
