Senior City Clerk Specialist
Senior City Clerk Specialist
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Job Description
ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY
Senior City Clerk Specialist
City Clerk Department
Hiring Range: $25.01 to $31.26
FLSA Status: Nonexempt (eligible for overtime)
Pay Grade: 109
Pay Range: $25.01 to $37.51
Deadline to Apply: 04/30/2025
Major Benefits for FullTime Regular Employees:
- A diverse range of complimentary mental health and wellness services is available including an Employee Assistance Program a free subscription to Calm and health coaching.
- Paid time off up to 20 days in first year of employment
- 10 paid holidays and 1 floating holiday per year
- Free employee only coverage for medical dental vision shortterm disability and life insurance
- Free family coverage for select medical and dental plans
- Pension and longterm disability through Arizona State Retirement System click here for more details
- Supplemental benefits such as deferred compensation plans and additional life insurance
Position Summary:
Provides high level administrative and technical functions to support the administration of the City Clerks Office.
Essential Duties:
- Ensures compliance with state public records statutes and serves as the Senior City Records Coordinator as point of contact for all department Records Coordinators. Assists in daytoday oversight and management of all city records in accordance with the State Records Retention Standards.
- Responsible for annual Board Commission & Committee recruitments and appointments; publishes & posts Agendas Minutes and Quorum Notices for city BCCs.
- Staff Liaison for Council Subcommittee and multiple city BCCs
- Receives and coordinates approval process for applications for city special event and extensions of premise liquor licenses.
- Monitors compliance with City procurement regulations and other applicable guidelines.
- Processes and maintains City General Liability Claims.
- Responds to inquiries regarding interpretation of policies procedures precedents rules and regulations and federal state and local laws as applicable to records management.
- Works collaboratively with the Legal Office regarding claims and subpoenas to Legal.
- Conforms with and abides by all regulations policies work procedures and instructions.
- Orders supplies; reviews invoices.
- Processes peddler & solicitor licenses.
- Supports City Clerk staff in performing clerical and administrative duties by being backup in preparing correspondence; maintaining various tracking databases and reports; answering telephones; providing customer assistance to the public as well as staff; providing notary public services; updating standard operating procedures; assisting in agenda packet preparation; processing mail; and maintaining City codes.
- Coordinates invocation presentation & proclamation scheduling for City Council Meetings
- Performs other duties as assigned.
Qualifications:
Education/Experience
Associate degree in Public Administration or closely related area preferred; five 5 years of full time office support experience or closely related work including experience in records management; or any equivalent combination of education experience and training which provides the knowledge and abilities necessary to perform the essential functions of the position.
Licensing Certification and Other Requirements:
Possess a valid Arizona drivers license; hold (or obtain) an Arizona Notary Commission within one year of hire date.
Employee Core Beliefs
City of Prescott employees should seek to uphold the Citys core beliefs throughout their daytoday business and with every customer they come in contact with both internal and external. Our core beliefs are: Act with Integrity Work as a Team Have Personal Commitment and Loyalty Solve Problems Take Pride In Excellent Results High Level of Productivity and Being Nice.
Knowledge Skill and Abilities:
- Knowledge of Department rules regulations and applicable federal state and local laws and ordinances related to City records.
- Knowledge of principles practices and requirements associated with the collection storage and destruction of records.
- Skill in typing at least 40 words per minute.
- Skill in using proper English sentence construction punctuation and grammar.
- Skill in delivering customer service.
- Skill in combining analytical judgment with decisionmaking abilities.
- Ability to read and comprehend various general correspondence memorandums letters reports and manuals.
- Ability to proofread documents for validity accuracy and completeness.
- Ability to be meticulous and detail oriented in all aspects of recordkeeping.
- Ability to write memoranda correspondence reports and produce written documents.
- Ability to professionally respond to difficult situations involving the general public.
Physical and Visual Ability:
- Work is performed in a normal City office environment
- Safely operates a City vehicle and variety of standard office equipment including a computer terminal telephone 10key calculator copier and fax machine requiring continuous and repetitive arm hand and eye movement.
- Work is performed in a relatively safe secure and stable work environment.
Successful candidate will receive a postoffer preemployment background screening to include:
- Drug screening
- Motor vehicle records check
- Criminal background screening
City of Prescott Contact Information
201 S. Cortez St.
Prescott AZ 86303
Website:
Phone:/ Fax:
When advised reasonable accommodations will be made in order for an otherwise qualified applicant with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 493 this position has been identified as Safety Sensitive. The City of Prescott is an Equal Employment Opportunity employer.
Required Experience:
Senior IC
Employment Type
Full-Time
