Executive Assistant Ritchie School of Engineering and Computer Science

Daniel Felix Ritchie School of Engineering and Computer Science (RSECS) houses three departments and offers six undergraduate degrees along with several graduate programs. Our small classes engaged faculty and atmosphere of experimentation and collaboration offer our students a multidimensional education that prepares them to excel and innovate in science and technology. The Ritchie School is also home to the Knoebel Institute for Healthy Aging (KIHA) which is an interdisciplinary initiative using science engineering and technology to help early detection and treatment ofaging and agerelated conditions. Come join our vibrant University community as Executive Assistant to the Dean for the Universitys Daniel Felix Ritchie School of Engineering and Computer Science.

Position Summary

This position reports directly to the Dean and provides senior level executive support to the Dean Senior Associate Dean and Assistant Dean of Business and Operations. The incumbent will use independent thinking/decision making in many of these job functions.

Essential Functions

Direct Assistance to the Dean

• Maintains the Deans calendar and sets up meetings for the Dean.
• Serves as the first point of contact for the Ritchie School with senior individuals on campus in the Colorado community and globally.
• Functions as liaison between the Deans office and other divisions of the University as well as industry contacts sponsors parents faculty students and campus visitors.
• Processes registrations for various conferences symposiums meetings.
• Coordinates the Deans travel i.e. air travel reservations hotel reservations car service or rental. Provides trip folders for travel including hotel car maps and registration information.
• Processes the Deans expense reports.
• Provides comprehensive support and project coordination on a wide range of topics concerning the Ritchie School of Engineering and Computer Science.
• Compiles and provides student and faculty data as requested.
• Manages the functions of the Ritchie School advisory boards members and industry contacts.
• Manages all paperwork needing the Deans signature and any issues related to this paperwork.
• Manages meetings including distributing agendas creating and distributing meeting minutes monitoring attendance and setting up technology for virtual participants.
• Assist with select special projects and tasks including accreditation reports biweekly newsletters and strategic planning documents.

Budget Management

• Manages a portion of the Deans office budget ensuring expenditures stay within limits set by the Assistant Dean of Business and Operations each year.

Assistant to the Senior Associate Dean

• Maintains the Senior Associate Deans calendar and sets up meetings as requested or requests coming to the Senior Associate Dean.
• Coordinates the Senior Associate Deans travel i.e. air travel reservations hotel reservations car service or rental. Provides trip folders for travel including hotel car maps and registration information.
• Processes the Senior Associate Deans expense reports.
• Manages paperwork needing the Senior Associate Deans signature and any issues related to this paperwork including course change forms employment letters payroll bonus/raise letters travel authorizations etc.
• Provides administrative support for the schools governance committee.

Limited Assistance to the Assistant Dean of Business and Operations

• Support job interview process for staff and Deans office vacancies including scheduling interviews and interfacing with job candidate throughout the interview process.
• Provide support as needed to compile data and prepare written communications including but not limited to school wide communications regarding changes related to budget and finance slide deck preparation for school wide meetings distributing schoolwide Qualtrics surveys and other ad hoc data requests.

Event Planning and Management

• Coordinate and supervise all aspects of central RSECS events (Senior Design Symposium Spring barbeque and annual awards ceremony) including scheduling parking reserving spaces catering renting equipment & managing AV technical needs preparing signage and programs advertising etc.
• Manage event budgets and ensure event related invoices and payments are processed in collaboration with the RSECS business office.
• Work with Marketing Specialist on advertisement and communication and written materials for these key events.

Deans Office Administrative Operations

• Manages the smooth operation of the Ritchie School Deans office independently. This includes the Deans office building maintenance needs and daytoday operations (conference room kitchen parking spaces).
• Maintains deep knowledge of university policies and procedures.
• Prepares and maintains personnel files for Ritchie School faculty and staff including promotion and tenure files sabbatical requests research proposals university traves and other confidential matters relating to Ritchie School personnel.
• Purchases office supplies and office equipment.
• Processes personal Purchasing Card expenditures.
• Maintains calendar for the reservation of the Deans Conference Room and the Deans parking spaces.
• Carries out other duties as required by the Deans office.
• Provides backup assistance to other Deans Office staff and departments.
• Update listservs yearly and as needed.
• Maintains close working relationships with other members of the Deans staff and with administrative staff throughout the Ritchie School and other related projects.

Knowledge Skills and Abilities

• Proficiency in Microsoft Office (Word Excel PowerPoint Outlook and Teams).

Required Qualifications

• Associates degree.
• 35 years of prior office experience.

Preferred Qualifications

• Bachelors degree.
• Extensive calendaring experience.
• Experience in providing support at the executive level.
• Higher education experience.
• Experience with Salesforce.
• Experience with student information systems preferably Banner.
• Experience with basic AV/projection setup; ability to troubleshoot AV and technology issues independently and in conjunction with IT staff.
• Ability to create professional quality presentations using Microsoft PowerPoint.

Working Environment

Monday Friday 8:00 am 4:30 pm with some evenings and weekends.

In accordance with the Universitys flexible work policy this position is eligible to be considered for partial remote work. Further details regarding this plan will be determined with the hiring manager and are dependent on the division and team specific needs.

Physical Activities

• Ability to use a computer for an extended period of time.
• Occasionally required to move about the office/campus

Work Schedule

Monday Friday 8:00 a.m. 4:30 p.m.

Application Deadline

For consideration please submit your application materials by 4:00 p.m. (MST) May 12 2025.

Special Instructions

Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Grade Number

The salary grade for the position is 10.

Salary Range

The salary range for this position is $62000 $72000.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate departmental budget availability internal salary equity considerations and available market information but not based on a candidates sex or any other protected status.

Benefits

The University of Denver offers excellent benefits including medical dental retirement paid time off tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:

1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family or parental status pregnancy or related conditions national origin disability or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race color national origin ancestry age religion creed disability sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family and parental status pregnancy genetic information military enlistment or veteran status and any other class of individuals protected from discrimination under federal state or local law regulation or ordinance in any of the Universitys educational programs and activities and in the employment (including application for employment) and admissions (including application for admission) context as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers Rights (POWR) Act; and any other federal state and local laws regulations or ordinances that prohibit discrimination harassment and/or retaliation. For more information please see the University of Denvers NonDiscriminationStatement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.