Administrative Specialist - Facilities
Administrative Specialist - Facilities
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Job Description
Posting Date
04/22/25Application Deadline
04/25/25Pay Range
$19.75 $29.00 hourlySalary offers are based on the candidates equivalent experience and internal equity with other employees within the same job classification. The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.
Job Type
UnclassifiedDepartment
TransportationAbout the Position
The Administrative Specialist supports a dynamic team under general supervision by performing various clerical and support services including creating move management plans and supporting the Facilities Branchs daily operations. This position also acts as the MCDOT security badge access lead. This position will prioritize multiple tasks demands and projects requiring organization and coordination.
About Us
We value your time. The time with your family. The time you spend on the road. And the time you spend making a difference. At the Maricopa County Department of Transportation (MCDOT) we provide connections that improve peoples lives. By combining innovative technologies with the vast talent of our employees we plan for future needs and operate a transportation system with the community in mind. Are you interested in contributing to the community in which you work live and play Then join our team and help us build connections.
Proud to Offer
Work with a greater purpose
Tuition reimbursement
Exceptional worklife balance
Opportunities for growth and development within Maricopa County
Lowcost highvalue healthcare for you and your qualifying dependents
Child care benefits including access to our upcoming onsite center Maricopa County Kids Club dedicated to serving Maricopa County families exclusively
Paid vacation sick time and parental leave
Extensive wellness program including healthcare premium discounts
Employee discounts for goods and services
Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27 monthly contribution rate and includes a 100 employer match on Day 1
Learn more at Work With Us Maricopa County AZ
We Require
Two years of experience performing office administrative and clerical duties
High school diploma or GED
An equivalent combination of postsecondary education and/orjobrelated experience may substitute for therequired experience on a yearforyear basis
We Also Value
Proficient in the use of computers and Microsoft Office Suite including proficiency in creating spreadsheets and using Excel
Job Contributions
Assist with all aspects of the daily administrative operations of the Facilities Branch
Act as the MCDOT security badge access lead to include assigning badge access deleting access running user reports troubleshooting cameras and retrieving security information as requested
Conduct and coordinate assigned projects and research studies. Identify and resolve problems. Create and track all furniture orders
Compose correspondence create spreadsheets and other documents create edit and process correspondence memoranda letters legal documents information packets and other communications
Prepare meeting agendas and presentation materials take and transcribe meeting minutes and prepare summaries for distribution. Schedule and coordinate meetings
Answer phones resolve problems and provide answers regarding facility and furniture requests within the scope of authority; route calls to appropriate individuals take and deliver messages
Assure all administrative actions comply with County policy procedures and guidelines
Assist with all contractual services and updates to administrative policies and procedures
Other duties as assigned
Working Conditions
Exerting up to 20 pounds occasionally 10 pounds frequently or negligible amounts constantly or requires walking or standing to a significant degree
Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions
Machines tools equipment software and hardware
Computers copiers printers Microsoft Office Suite and barcode scanners
Selection Procedure
Only the most qualified candidates will be considered
Consideration will only be given to candidates who submit online applications
Candidates will be contacted primarily through email and their Workday online application profile
Must pass a preemployment background and/or fingerprint investigation as required by statute or policy including drug and alcohol testing requirements for positions designated as safetysensitive
Maricopa County is an equal opportunity employer.
Apply Now!
Required Experience:
Unclear Seniority
Employment Type
Full-Time
