Sr Administrative Assistant

About Northern Trust:

Northern Trust a Fortune 500 company is a globally recognized awardwinning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the worlds most successful individuals families and institutions by remaining true to our enduring principles of service expertise and integrity. With more than 130 years of financial experience and over 22000 partners we serve the worlds most sophisticated clients using leading technology and exceptional service.

Job Description

Under general supervision (but works independently most of the time) responsible for providing administrative services to support to senior management/executives.

Major Duties:

• Manages complex daily calendar management including meetings appointments conferences and outside engagements including engagements with external regulatory agencies
• Coordinates travel arrangements for domestic and international travel and prepares travel itineraries
• Monitors emails screens telephone calls and visitors and provides general assistance
• Prepares internal and external correspondences reports and presentations. Maintains confidentiality of correspondence records presentations and reports in a filing system
• Communicates and acts as a liaison between the external or internal executives managers clients and regulatory agencies in coordinating meetings responding to inquiries and/or special requests
• Handles finance and expense management for the senior management/ executive such as invoices expense processing etc.
• May transcribe notes for senior management/executives
• May have direct interaction with committees and/or Senior Management/Executives
• Prioritizes and handles multiple projects with accuracy
• Delivers a work product that requires less revision
• Able to facilitate discussions and reach decisions

The successful candidate will benefit from having:

• The ability to work in a professional environment and handle sensitive and confidential information demonstrate an elevated level of professionalism and maintain confidentiality.
• Excellent written and verbal communication skills and a track record of providing exceptional customer service.
• The ability to multitask manage time wisely and manage competing priorities.
• Ability to build relationships that will enable the ability to connect partners and accomplish objectives.
• Outstanding attention to detail and organizational skills is critical.
• The ability to learn quickly and demonstrate strong problemsolving skills.
• A positive teamplayer attitude.
• Advanced technical skills including Microsoft Office skills such as Outlook Teams PowerPoint and Excel.
• Willingness to provide remote support to certain leaders located in the U.K. / Ireland.

Experience :

• A College or University degree and/or relevant administrative support experience is preferred.
• Prior experience supporting at the executive level is required

Salary Range:

Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits 401k and pension) health and welfare benefits (medical dental vision spending accounts and disability) paid time off parental and caregiver leave life & accident insurance and other voluntary and wellbeing benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.

Working with Us:

As a Northern Trust partner greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged senior leaders are accessible and you can take pride in working for a company committed to assisting the communities we serve!Join a workplace with a greater purpose.

Wed love to learn more about how your interests and experience could be a fit with one of the worlds most admired and sustainable companies! Build your career with us andapply today.#MadeForGreater

Reasonable accommodation

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process please email our HR Service Center at .

We hope youre excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.

Apply today and talk to us about your flexible working requirements and together we can achieve greater.