Operations Administrative Assistant
Operations Administrative Assistant
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Job Description
Posting Date
04/22/25Application Deadline
04/25/25Pay Range
Anticipated Hiring Range: $20.50 $26.25 hourlyFull Pay Range: $20.50 $32.00 hourly
Salary offers are based on the candidates equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.
Job Type
UnclassifiedDepartment
Public HealthAbout the Position
If you thrive in a dynamic environment where your keen eye for detail and ability to adapt can be utilized to your full potential join us to be a part of the Office of Vital Registration team!
As the Operations Administrative Assistant you will provide professionallevel support to the Office of Vital Registrations management team members.
Join a team with a purposeful mission! Apply today!
About Us
Come work for Maricopa County Department of Public Health the 3rd largest health jurisdiction in the U.S.! MCDPHs mission is to increase the quality of life for our residents by collaborating with the community to develop and implement strategies programs and services addressing the emerging and changing needs of public health. We aim to serve Maricopa County residents with a focus on impact and a datadriven approach to our work. We value our staffs unique skills and differences as well as the varied experiences and disciplines we represent. Together we are working towards our vision of creating a healthy thriving Maricopa County for all.
Proud to Offer
Work with a greater purpose
Tuition reimbursement
Exceptional worklife balance
Opportunities for growth and development within Maricopa County
Lowcost highvalue healthcare for you and your qualifying dependents
Child care benefits including access to our upcoming onsite center Maricopa County Kids Club dedicated to serving Maricopa County families exclusively
Paid vacation sick time and parental leave
Extensive wellness program including healthcare premium discounts
Employee discounts for goods and services
Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27 monthly contribution rate and includes a 100 employer match on Day 1
Learn more at Work With Us Maricopa County AZ
We Require
Three years of responsible clerical and/or administrative experience
High School Diploma or GED
Postsecondary education may substitute for the experience requirement on a yearforyear basis
Must secure and maintain an Arizona Department of Public Safety Level 1 Fingerprint Clearance Card and complete a background check
Must possess or have the ability to obtain a valid Arizona drivers license by the time of hire
Within one month of hire all employees will be required to provide evidence of immunity or receive immunizations for vaccinepreventable illnesses for any position within the Maricopa County Department of Public Health; required immunizations include MMR (measles mumps rubella) Tdap (whooping cough and diphtheria) Varicella (chickenpox) and annual Influenza; some positions require a Hepatitis B vaccine and/or a Tuberculosis test
We Also Value
Four or more years of responsible clerical and/or administrative experience
Associates degree
Notary Public
Job Contributions
Schedule and set up meetings and webinars; prepare agendas and handouts; take and transcribe meeting notes; manage correspondence and other needs related to daily events huddles and meetings; anticipate problems associated with scheduling meetings reports and create alternate solutions
Interact and communicate regularly with various other departments within Maricopa County and with external partners
Identify timesensitive emails and calendar invites from county leadership and other key stakeholders and partners
Review calendar and highlights key activities commitments engagements and deliverables to ensure timesensitive requests are completed
Assist with the preparation of presentations reports and other documents containing complex OVR information and data
Serve as support to the Operations Program Coordinator and to the Office of Vital Registration management team and staff. Open/Close the office when needed including assisting with cash drawer reconciliation
Modify/organize/update/maintain vital registration statutes regulations and policies and procedures inventory of forms/supplies and distribute forms to mortuaries the Medical Examiners Office hospitals and midwives. Provide assistance to the public both in person and via telephone for the issuance of birth and death and order office equipment and supplies as necessary
Maintain IT request log and file; interact with IT staff to coordinate move requests computer installations and software installations. Act as a contact for the repair/maintenance of all equipment
Working Conditions
Must be able to participate in emergency response training as scheduled and be available to respond as directed in the event of a public health emergency
Travel to other satellite offices is required
Selection Procedure
Only the most qualified candidates will be considered
Consideration will only be given to candidates who submit online applications
Candidates will be contacted primarily through email and their Workday online application profile
Must pass a preemployment background and/or fingerprint investigation as required by statute or policy including drug and alcohol testing requirements for positions designated as safetysensitive
Maricopa County is an equal opportunity employer.
Apply Now!
Employment Type
Full-Time
