Administrative Coordinator II
Administrative Coordinator II
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Job Description
Job Title
Administrative Coordinator IIAgency
Texas A&M University Health Science CenterDepartment
Rural And Community Health InstituteProposed Minimum Salary
CommensurateJob Location
College Station TexasJob Type
StaffJob Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect Excellence Leadership Loyalty Integrity and Selfless Service.
Who we are
As one of the fastestgrowing academic health centers in the nation Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education innovative research and teambased health care delivery.
What we want
We are seeking a highly organized and proactive Administrative Coordinator II to manage our office operations and provide comprehensive administrative support to the Rural and Community Health Institute (RCHI). The ideal candidate will oversee daily office functions act as the primary contact for visitors and clients and ensure smooth office procedures. They will also support programmatic operations by compiling reports managing data and coordinating marketing efforts. Additionally this role involves scheduling and coordinating meetings events and travel arrangements for leadership. Strong communication skills attention to detail and the ability to handle multiple tasks are essential for success in this position.
What you need to know
Salary: Compensation will be commensurate to the selected hires experience.
Schedule/Location: Located in College Station this position is onsite only with a typical schedule of Monday Friday 8 a.m. to 5 p.m. This position may occasionally require work beyond normal office hours and/or work on weekends.
Please note: This position is grant funded; future employment may be contingent upon future funding.
What you need to do
Apply! A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.
Required Education and Experience
Bachelors degree or equivalent combination of education and experience
Three years of experience in office administration
Preferred Qualifications
Bachelors degree
5 years of office management experience
Familiarity with Texas A&M operational policies and procedures
Proficient in Texas A&M applications including Concur AggieBuy WorkDay and Canopy
Working knowledge of Microsoft 365 applications including SharePoint and OneDrive
Knowledge Skills and Abilities
Working knowledge of Microsoft 365 applications including SharePoint and OneDrive
Experienced in developing presentations in Canva and PowerPoint
Ability to effectively communicate both orally and in writing
Excellent communication and presentation skills
Strong interpersonal and organizational skills
Ability to orally comprehend and express information and use inductive and deductive reasoning
Ability to positively and professionally interact with clients staff and groups
Ability to multitask and work cooperatively with others
Responsibilities
Office Administration: Serves as the onsite office manager and is responsible for the daily opening/closing of the office at 8am and 5pm.Acts as the primary point of contact for visitors clients building maintenance and parcel deliveries. Develops updates and monitors office procedures and ensures adherence to office protocols. Manages shared digital storage of files business contacts records. Responsible for office space office supplies mail and equipment and coordinates the maintenance of office equipment. Participates in meetings webinars etc. on A&M operational functions and disseminates related information to leadership. Prepares and takes minutes at meetings. Researches interprets compiles and responds to inquiries about TAMU rules regulations policies and procedures. Conducts annual RCHI inventory. Attends meetings or committees on behalf of supervisor. Makes recommendations for process improvements and/or administrative changes. Develops and maintains knowledge and understanding of relevant state guidelines. Manages correspondence and communications for the office.
Programmatic Support:Participates in the planning and of programmatic operations. Compiles organizational reports and/or presentations and collects and manages relevant programmatic information and data. Coordinates all marketing and promotional materials and resources (e.g. website social media) in conjunction with university and external marketing teams. Performs special analyses and project summaries as assigned. Performs other duties as assigned by leadership.
Meeting Events Travel: Provides administrative support to the leadership including but not limited to scheduling and coordinating meetings and events. Manages appointments for the CEO/COO and conducts correspondence as needed. Coordinates staff leadership and other departmental meetings including seminars and special events and may provide onsite support. Coordinates travel arrangements and completes travel requests and expense reports for the CEO.
Why Texas A&M University
We are a prestigious university with strong traditions Core Values and a community of caring and collaboration. Amenities associated with a major university such as sporting and cultural events stateoftheart recreation facilities the Bush Library and Museum and much more await you. Experience all that a big city has to offer but with a reasonable costofliving and no long commutes.
Medical prescription drug dental vision life and AD&D flexible spending accounts and longterm disability insurance with Texas A&M contributing to employee health and basic life premiums
Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month
Automatic enrollment in theTeacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to freeLinkedIn Learningtraining webinars and limited financial support to attend conferences workshops and more
Educational release time and tuition assistancefor completing a degree while a Texas A&M employee
Living Well a program at Texas A&M that has been built by employees for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
All positions are securitysensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
IC
Employment Type
Full-Time
