Management Team Assistant in Frankfurt
Management Team Assistant in Frankfurt
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
This role will support the smooth operation of the Central European Management Team (CELT) by providing comprehensive administrative assistance.
Essential Functions
- Calendar Management: Organize the daily schedule for CELT to ensure the most effective use of time ensuring all internal and external meeting requirements are met.
- Travel Coordination: Book and coordinate travel arrangements for CELT within tight deadlines. Compile itineraries and liaise with regional offices to ensure seamless business trips.
- Expense Management: Handle expense claims within timeline for CELT members.
- CrossDepartment Coordination: Work closely with all Visa functions to coordinate and organize meetings internally and with clients to ensure smooth circulation of internal communications and to implement various administrative activities across the business.
- Event Support: Assist with logistics and scheduling of offsite events for CELT members and client study tours. Manage client invitations for sponsoring events ensuring seamless communication and coordination.
- Meeting and Document Preparation: Prepare letters memos presentation material and reports as needed ensuring timely responses and professional standards.
- Purchasing Order Management: Raise purchase requisitions and purchase orders and ensure swift payment of invoices.
- Organizational Updates: Maintain and update organizational charts and mail distribution lists to ensure accuracy.
- Standin for other PAs: Support other PAs during their PTO
This is an onsite position. An onsite position must be consistently performed at an assigned Visa office location and require daily commute to the office location.
Qualifications :
Basic Qualifications
Associate: Minimum of 6 months of work experience or a Bachelors Degree
Preferred Qualifications
Associate: 2 or more years of work experience
High School diploma or equivalent
Proficiency in both German and English
Excellent time management and organizational skills
Proven ability to work collaboratively with employees at all levels of the organization
Demonstrated ability to work on multiple and varied tasks often under pressure and prioritize work with strong attention to detail
Selfmotivated proactive and solutionoriented capable of working independently or in a team looking for ways to add value and assist the team
2 years of work experience preferably managing
Experience in a bluechip retail or service sector organization. Financial services experience is advantageous
Strong PC skills with high proficiency in Microsoft Office Suite (Excel Outlook Word and PowerPoint)
Prior experience organizing and leading meetings
Project management experience
Intuitive and not afraid to challenge the status quo
Additional Information :
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
