Executive Assistant - Massey

Massey Comprehensive Cancer Center Mission

To improve the lives of all Virginians by delivering cuttingedge cancer care through patientcentered prevention and treatment; highimpact innovative research; community input and engagement; and education and training of the next generation of researchers and healthcare professionals.

VCU is committed to hiring veterans! VCU will include a veterans period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!

The university and the region

VCU is a public research university unlike any other dedicated to serving the needs of students and patients. Inclusion is our heartbeat and it drives us to tackle difficult challenges others cant or wont. Were home to creativity teaching discovery and healing. Our location in the heart of downtown Richmond Virginia means the nonstop energy of our city ignites our innovation and provides unlimited opportunities for our students.

About Virginia Commonwealth University

We are the university for Virginia. We know that the unique backgrounds and life experiences of the VCU community are what drive the university forward. Together were forging a future that is built by us. Here artists and engineers doctors and designers come together to reimagine the human experience and tackle the problems of tomorrow.

VCU dates to 1838 with the formation of the Medical Department of HampdenSydney College whose mission was to educate physicians in central Virginia and which was later renamed Medical College of Virginia. In 1968 Richmond Professional Institute merged with the Medical College of Virginia to become what is now known as Virginia Commonwealth University.

Located in downtown Richmond the state capital of Virginia VCU enrolls more than 28000 students in more than 200 degree and certificate programs across its urban campuses: the downtown Monroe Park and MCV campuses in Richmond; the Rice Rivers Center in Charles City Virginia; satellite locations in Fairfax Virginia and Abingdon Virginia; and a campus in Doha Qatar for the School of the Arts.

Ignited by the energy of the city were ready to lead industries or disrupt them. We seek out the unexpected the experimental the neverbeentried. VCU is designated as a research university with very high research activity by the Carnegie Foundation garnering more than $500 million in sponsored research from federal and other agencies in FY2024. The National Science Foundation ranked VCU among the top 50 public research universities in the country and we are one of only 69 public universities nationwide to be designated by the Carnegie Foundation as Community Engaged with Very High Research Activity.

This research enterprise and the influence of having one of the nations topranked public graduate arts schools ensures students receive unique educational experiences that equip them with a creative mindset that sets them apart.

VCUs contributions in talent innovation and entrepreneurialism regional stewardship and local culture shape the economic impact and overall quality of life in the region. VCU as a whole generates more than $9 billion in economic activity. It is the largest employer in Richmond with more than 26000 employees at VCU and VCU Health and it supports approximately 58000 jobs in Virginia. In addition Virginia classifies VCU with a Tier III status the highest possible status for universities and colleges allowing VCU more flexibility in managing its operations to implement best practices and streamline processes. To learn about VCUs finances visit.

VCUs mission under the leadership of President Michael Rao Ph.D. is to serve as one national urban public research institution dedicated to the success and wellbeing of our students patients faculty staff and community through:

Realworld learning that furthers civic engagement inquiry discovery and innovation.

Research that expands the boundaries of new knowledge and creative expression and promotes translational applications to improve the quality of human life.

Interdisciplinary collaborations and community partnerships that advance innovation enhance cultural and economic vitality and solve societys most complex challenges.

Health sciences that preserve and restore health for all people seek the cause and cure of diseases through groundbreaking research and educate those who serve humanity.

Welcome to VCU. A world unlike any other.

Benefits At a Glance

• Continuing education and professional development for undergraduate and graduate tuition in addition to mandatory fees (except the transition student fee) for a maximum of six credits per semester
• 28 University Leave Days 11 State Holidays and 2 Enhanced Community Service Leave Days
• Medical Dental and Vision Health Benefits to meet the needs of employees and their eligible family members from the Commonwealth of Virginia as well as optional FSA
• Participation in the Virginia Retirement System (VRS) and other retirement saving options
• Parental andCaregiver Leave Short Term Disability (STD) Disability Insurance Voluntary Long Term Care Insurance and Employee Assistance Program
• Professional development opportunities encouraged and offered for employees as part of annual career development e.g. certifications seminars courses annual conferences mentorship etc.

Position Summary

The Executive Assistant (EA) will provide highlevel administrative support to the Executive Director for Operations and the Chief Administrative Officer (CAO) at Massey Comprehensive Cancer Center. This role will be responsible for coordinating executivelevel activities managing complex schedules handling confidential communications and assisting with faculty onboarding processes. The EA will play a key role in ensuring seamless administrative operations within the executive office.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to the Executive Director for Operations and the CAO including calendar management meeting coordination and travel arrangements.
• Prepare and edit correspondence reports and presentations on behalf of executive leadership.
• Serve as the primary point of contact between internal/external stakeholders.
• Coordinate and track followups from leadership meetings to ensure timely of action items.
• Maintain and organize confidential records and documentation.

Faculty Onboarding Support

• Serve as a liaison between new faculty members and key departments ensuring a smooth onboarding experience.
• Coordinate onboarding logistics including credentialing HR documentation workspace setup and IT access.
• Develop and maintain onboarding checklists and process guides to streamline faculty integration.
• Facilitate introductions and schedule orientation meetings with relevant stakeholders.

Operational & Project Support

• Assist in the development and implementation of administrative procedures to enhance efficiency within the office of Administrative Services.
• Provide logistical support for internal and external events including executive leadership meetings retreats and conferences.
• Track key deadlines and assist in preparing reports dashboards and performance metrics for leadership.
• Other duties as assigned.

Qualifications & Skills

Required:

• Bachelors degree in Business Administration Healthcare Administration or a related field or equivalent experience.
• Minimum of five 5 years of experience in an executive assistant or administrative support role preferably in a healthcare or academic setting.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other office management tools.
• Strong organizational and timemanagement skills with the ability to prioritize multiple tasks effectively.
• Excellent verbal and written communication skills with a professional and diplomatic approach.
• Ability to handle sensitive and confidential information with discretion.
• High level of attention to detail and accuracy in all work products.
• Demonstrated experience working in and fostering an environment of respect professionalism and civility with a population of faculty staff and students from various backgrounds and experiences or a commitment to do so as a staff member at VCU

About Richmond Virginia

As the commonwealths capital Richmond Virginia offers a vibrant mix of history diverse culture and realworld opportunities. Distinct neighborhoods cozy restaurants and cafes and quaint local markets give the city an intimate feel but theaters galleries music festivals sports attractions and a steady stream of annual events bring RVA as locals call the region to life. Established in 1780 its rich history can be seen in the architecture the Capitol grounds and the cobblestone streets around the city. With the historic James River and 600 acres of parks bordering it bike trails wineries breweries a flourishing arts entertainment and restaurant scene (Food and Wine called Richmond a culinary powerhouse and affordable suburbs this small city punches well above its weight in terms of attractions and buzz. In fact Travel Leisure named Richmond the best place to live in Virginia in 2023 and Southern Living named Richmond one of the 20 best cities to live in the South in 2024.

Richmonds location in the middle of the state allows for day or weekend trips to the beach the Blue Ridge Mountains or Virginias many wineries. Its within a twohour drive of Washington D.C. and a multitude of excellent institutions of higher education. The Richmond metropolitan area is also home to several Fortune 500 companies a broad base of financial companies hospitals and media firms hightech manufacturing companies and state and local government agencies. Entrepreneurs and artists put down roots in Richmond and Thrillist named it one of the best U.S. cities for creatives in 2022.

Beyond Richmond CNBC has named Virginia as the No. 1 state in the country to do business six times since the study began in 2007. It has accomplished this by bringing in billions in capital investment and thousands of new jobs; investing in education; expanding access to quality health care for all; making sure everyone has access to opportunity; and more. Business Facilities magazine named Virginia the 2024 State of the Year. Suffice to say Virginia is full of growth and opportunity making it the perfect location for a university determined to erase barriers and provide students with robust learning experiences that will make them unstoppable.

Virginia Commonwealth University is an equal opportunity affirmative action university providing access to education and employment without regard to race color religion national origin age sex political affiliation veteran status genetic information sexual orientation gender identity gender expression or disability.

Please note VCU is not able to provide ongoing visa sponsorship for this position.

Massey Cancer Center