Association Coordinator
Association Coordinator
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1-3years
$ 38000 - 42000
1 Vacancy
Job Description
Because Communities Deserve Better!
At Community Association Management we believe that strong relationships clear communication and proactive support are the foundation of every thriving community. Our WHY is to creatively find solutions and overcome challenges so that we can work together to advance the common cause. The Association Coordinator is at the core of that mission supporting Board Members maintaining hightouch service and ensuring seamless community operations.
About the Role
The Association Coordinator supports Board Members in a designated portfolio of residential communities. This role is responsible for coordinating administrative tasks tracking key documents facilitating Board communications and ensuring compliance with governing documents and state regulations. This position requires excellent communication skills multitasking abilities and a commitment to proactive service.
What You ll Do
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Respond to Board Members and internal teams within a 4hour window during business hours.
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Assist Boards with routine questions about financials homeowner accounts and vendor contact information.
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Support and monitor compliance processes including the mailing of violation letters.
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Coordinate and distribute notices and documentation for annual meetings; attend meetings as required.
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Track architectural requests and submit to Board or ARC for review and followup.
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Review and approve invoices for timely payment processing.
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Assist with annual budget preparation and annual reports.
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Coordinate vendor communications including setup work orders and invoice questions.
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Provide documentation for insurance claims and coordinate Boardapproved repairs when necessary.
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Maintain accurate organized digital records in accordance with company standards.
Requirements
What You ll Bring
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Associate degree or equivalent combination of education and experience (minimum 3 years preferred).
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Exceptional organizational skills and attention to detail.
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Strong customer service orientation and communication skills.
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Ability to multitask and prioritize effectively in a deadlinedriven environment.
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Experience working with a diverse group of people and managing multiple associations.
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Knowledge of HOA governing documents and processes preferred.
Work Environment & Schedule
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Fulltime 40 hours per week (Monday Friday 8:00 AM 5:00 PM).
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May require afterhours and weekend availability to support meetings or emergencies.
Join Our Mission
If youre passionate about community service enjoy collaborating with people and thrive in an administrative leadership role this is your opportunity to help raise the standard for association support.
What You ll Bring Associate degree, or equivalent combination of education and experience (minimum 3 years preferred). Exceptional organizational skills and attention to detail. Strong customer service orientation and communication skills. Ability to multitask and prioritize effectively in a deadline-driven environment. Experience working with a diverse group of people and managing multiple associations. Knowledge of HOA governing documents and processes preferred. Work Environment & Schedule Full-time, 40 hours per week (Monday Friday, 8:00 AM 5:00 PM). May require after-hours and weekend availability to support meetings or emergencies. Join Our Mission If you're passionate about community service, enjoy collaborating with people, and thrive in an administrative leadership role this is your opportunity to help raise the standard for association support.
Employment Type
Full Time
