Executive Assistant
Executive Assistant
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$ 75000 - 85000
1 Vacancy
Job Description
Essential Duties and Responsibilities:
- Maintain all company business and master electrician licenses. Ensure they are kept current
- Manage travel itineraries for the CEO/President CFO and other direct reports
- Maintain executives calendar plan and schedule meetings conferences teleconferences and vacations
- Maintain and organize filing systems (CEO monthly financial updates)
- Responsible for organizing company functions meetings and events to include location menu and negotiating all fees for such events. (Foremans Mtg Christmas Party Holiday Lunch etc.
- Responsible for budget tracking for events
- Assist Master Electrician with special requirements for permit process as needed
- Handle correspondences mail and memos for CEO/President
- Coordinate the registration of NECA events and trainings
- Maintain office supplies furniture and equipment for CEO and CFO
- Approve all required invoices
- Create CEO Expense reports in Vista including approval with ECS
- Ensures confidentiality of sensitive information
- Responsible for purchasing and disbursing all sporting event tickets
- Maintains records of publication subscription and memberships (i.e. NECA Washington Building Journal)
- Partner with the office manager on office supply inventory
- Ordering company apparel to include Tshirts jackets and other clothing with logos for office and field staff
- Prepare monthly agenda for the managers meeting
- Attend the managers meeting monthly
- Maintain employee service award process
- Support executive leadership in customer and personnel gifts
- Partner with Office Manager to ensure working area is professional
- Maintain notary status
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is largely a sedentary role; however some filing is required. This would require the ability to lift files open filing cabinets and bend or standing on a stool as necessary. This position requires the ability to occasionally lift office products and supplies up to 30 pounds.
As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Compensation Range: $75000 $85000
Benefits: We are committed to providing employees a comprehensive benefits package which includes medical dental and vision coverage along with health savings and flexible spending accounts life insurance disability a 401(k) Savings Plan College Coach and employee assistance program.
Employment Type
Full-Time
