Management Support Executive Support Specialist

About the Role
We are looking for a Management Support Specialist to partner with APAC CommOps leadership with UBER to provide administrative and operational support while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.

If you are interested in helping shape Ubers employee experience and moving the organization forward in a meaningful and measurable way this is the role for you.

What Youll Do

• Calendar and Scheduling Support: Assist with managing calendars using Google Calendar including scheduling rescheduling and resolving conflicts with oversight from senior team members.
• Prioritize key meetings based on predefined priorities.
• Meeting Preparation and Coordination: Support the leader and team in meeting readiness including basic agenda setting distribution of premeeting materials and notetaking for select meetings.
• Administrative Support: Provide daytoday administrative support to the team including organizing smaller internal meetings and ensuring logistical details are in place.
• Event Logistics and Planning: Assist with the coordination of team events such as smallscale team gatherings virtual meetings and workshops. Provide logistical support for broader events like APAC team meetings or QBRs under guidance.
• Communications and Presentations: Draft sitelevel or teamspecific communications. Help prepare foundational presentation materials for leaders with existing content and guidance.
• Travel Arrangements: Make domestic and basic international travel arrangements and assist with processing travel expense reports based on input from travelers. Draft simplified itineraries and provide support for logistical travel needs such as tracking travel documentation.
• Expense Management: Support timely submission of expenses ensuring alignment with organizational policies.
• Team Support: Keep track of teamwide schedules such as vacations or travel plans and assist in resolving minor coordination challenges.
• Stakeholder Collaboration: Build basic relationships with stakeholders within and outside of the team primarily for coordination and logistical purposes.
• Project Assistance: Support smaller team projects or deep dives with defined deliverables under the supervision of senior team members or managers.
• Special Assignments: Contribute to smaller predefined tasks related to employee engagement recognition programs or other initiatives within the team as assigned.

Basic Qualifications:

• Minimum 2 years of administrative or coordination experience in a corporate or fastpaced environment.
• Bachelors degree or equivalent practical experience.
• Proficiency in Google Suite (Mail Calendar Docs Sheets Slides Groups) and basic Zoom host/admin experience.
• Strong written and verbal communication skills with the ability to collaborate effectively with internal and external stakeholders.
• Demonstrated ability to assist in prioritizing leaders calendars and make decisions based on shifting priorities with supervision.
• Experience working efficiently in dynamic environments with frequent changes while maintaining accuracy and timeliness.
• Ability to independently manage routine tasks and take initiative in resolving straightforward issues with limited oversight.
• Solid organizational skills with attention to detail for managing administrative tasks and event logistics.
• Effective interpersonal skills and the ability to build relationships at all levels within the team and across teams.
• Familiarity with budget tracking or basic expense management processes.
• Proven ability to handle sensitive and confidential information with discretion and integrity.

Preferred Qualifications:

• Minimum 2 years of experience supporting midlevel managers (e.g. Director or Senior Manager) in a corporate or global business environment.
• Experience providing administrative or operational support to multiple leaders or teams.
• Familiarity with coordinating smallscale projects or team initiatives.
• Demonstrated ability to approach challenges with a problemsolving mindset and a willingness to learn by assisting.
• Experience collaborating with diverse teams and working across cultures particularly in the APAC region.
• Strong interest in developing skills in team coordination and project support.

PERKS:

• HMO Coverage Free HMO Dependent After 6 Months
• Paid Time Offs (Vacation Leave Sick Leave Birthday Leave Maternity Leave Paternity Leave Solo Parent Leave and more)
• Unused Leave Conversion
• Attendance Bonus
• Annual Bonus
• Monthly Prizes and Bonuses
• PHP 10k to 30k Referral Bonus

Setup: Onsite (SkyTech IT Park Clark Pampanga)

Shift: TBC