Administrative Support
Administrative Support
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Interview Type: In Person Only
Work Arrangement: Onsite
Engagement Type: Contract
NOTE: Applications with resumes in PDF Format will be automatically rejected. Only Word format resumes will be considered.
Short Description:
FLTampaHARTAdministrative Support filling in for someone on FMLA. Approximate length of assignment 3 months
Complete Description:
FLTampaHillsborough Transit AuthorityHARTAdministrative Support (approximately 3 months)
Pay Rate: $20.40hr / Vendor Rate: $26.52/hr
WORK ENVIRONMENT: cubicle working to support the executive assistant team and the office with various matters.
PARKING: Parking garage available. Parking will be validated/covered
DRESS CODE: Business attire
CANDIDATE RESPONSIBILITIES:
Front Desk Support:
Serves as initial point of contact for the Front Desk of the Executive Offices at HARTs Ybor City location answering the central telephone system and directing calls accordingly.
Greets and directs visitors to HART. Assists visitors HART employees and the public with general questions; responds to inquiries from associates and visitors and refers when necessary to the appropriate person official or department head.
Maintains accurate and complete signin/signout procedures; ensures knowledge of visitor and associate location.
Prepares and processes all incoming and outgoing mail. Receives and routes incoming/outgoing mail to the departments.
Administrative Assistant Support:
Provides administrative support to department associates located at the Ybor City location facility when needed. Composes types and distributes meeting notes correspondence forms and reports of moderate complexity and highly confidential nature.
Creates and maintains forms and spreadsheets to support department functions and track activities and deadlines. Generates reports and gathers statistical data as requested.
Maintains and controls the departments files hard and electronic copies and serves as file manager for the department.
Identifies and resolves problems in accordance with established procedures and parameters with minimal supervision.
Attends and assists staff at public outreaches trainings meetings and interviews. Records notes or minutes of meetings and/or interviews.
Schedules and confirms conferences meetings and appointments for the department.
Schedules and coordinates business travel arrangements for the departmental staff members; reviews assists and prepares travel expense reports and submits to the Finance Department for reimbursement.
May complete and monitor purchase requisitions correspondence and internal request forms.
Provides ongoing assistance and training to the department staff involving the usage of various office machines tools and equipment.
Performs other duties as assigned.
Employment Type
Full Time
