Senior Coordinator Physical and Material Resources
Senior Coordinator Physical and Material Resources
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Job Description
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Job Type:
EmployeeDuration in Months (for fixedterm jobs):
N/AJob Family:
Facilities Planning and Logistics# of Open Positions:
1Faculty/Service Department:
Student Affairs PurchasingCampus:
Main CampusUnion Affiliation:
SSUODate Posted:
April 17 2025Applications must be received BEFORE:
April 28 2025Hours per week:
35Salary Grade:
SSUO Grade 08Salary Range:
$62218.00 $78589.00About Student Affairs:Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students support them throughout their university years and leave them wellprepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy well and thriving as they pursue their ambitions. We help them apply and enrol for courses we oversee 11 residences and an awardwinning Dining Hall we organize fun events we provide extensive recreation program opportunities and varsity sports activities we run an innovative career development and experiential learning program and much more!
Theres nothing more rewarding than helping future generations reach their full potential at a worldclass university. With our wide variety of career opportunities and professional development pathways were sure that youll enjoy the experience as much as our students do.
Position purpose:
Plan and coordinate the activities and projects related to the physical and material resources management to ensure that the facilities of the sector are safe and functional and that related policies and procedures are well understood and properly implemented.
In this role your responsibilities will include:
Physical resources management: Control the use of space in all facilities of the sector such as offices meeting rooms storage space classrooms research labs computing labs etc. and decide upon allocation with the objective of maximizing space utilization. To this end manage a space inventory analyze and recommend space requirements analyze feasibility and impact of recommendations and projects plan and coordinate projects and delegate internal/external resources for the accomplishment of tasks.
Physical resources maintenance: Perform regular inspections of infrastructure furniture and telecommunications equipment of the sector to ensure that they are safe and functioning to monitor compliance with accessibility standards and to ensure that all emergency directional and personnel signage is correct and updated. Identify discrepancies and initiate improvements when necessary. Recommend preventive repair and construction work in order to avoid the necessity of largerscale repairs.
Health and Safety: Act as Health and Safety resourceperson for the sector monitor compliance with all relevant policies with the objective of minimizing risk to students and staff. To this end control security access systems ensure proper maintenance implement ergonometric recommendations manage accurate records of approved employee access and ensure timely updates. Inform follow up and keep records to ensure that the sector meets the appropriate health and safety training requirements.
Materials resources management: Manage material resources of the sector to ensure that there is equipment available to meet ongoing operational needs. To this end act as a designated buyer for the sector interact with suppliers to obtain estimates negotiate pricing and create services contracts in compliance with all relevant policies.
Project management: Manage assigned projects related to moves and renovations repairs and space setup for the sector. To this end develop project specifications identify project steps and track all relevant progress perform inspections upon project milestones and ensure effective communication among stakeholders monitor expenses related to the project to ensure that they meet the limits of the budget highlight and resolve any variance from budget.
Reporting: Prepare various moderately complex reports on a scheduled as well as adhoc basis on the use of space and other physical and material resourcesrelated data for the sector to provide recommendations to managers and to support long term resources planning.
Documentation: Write and maintain procedure manuals for internal use on procedures processes and systems related to the incumbents responsibilities.
Supervision of others: May supervise work performed by junior administrative support roles to organize priorities and provide guidance in the attainment of individual objectives.
What you will bring:
Advanced knowledge of administration and project management principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
Minimum 3 years of demonstrated experience in a similar role
Bilingualism French and English (spoken and written)
Knowledge of relevant Health and Safety legislation and experience in its application
Knowledge of computer systems and software including spreadsheets databases Internet and email
Knowledge of space management principles
Experience managing projects
Experience in interpreting explaining and applying policies and regulations
Ability to produce high quality work under pressure while meeting strict deadlines
Strong interpersonal and communication skills
Strong organizational skills
Ability to solve complex problems
Autonomy flexibility and adaptability
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and selfstarting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrierfree work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a frontline position with responsibilities to interact with students selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to be fully vaccinated against Covid19 as defined in Policy 129 Covid19 Vaccination. This policy was suspended effective May 1 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
Required Experience:
Senior IC
Employment Type
Full-Time
