Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Summary:
The Executive Assistant acts as the primary point of contact and provides administrative support to the Dean of the Hamilton Holt School. This role requires someone who thrives in a fastpaced faculty and studentcentered environment and can efficiently manage multiple priorities.
Primary responsibilities include:
- Manage the calendars of the Dean and Assistant Dean of the Hamilton Holt School by scheduling appointments meetings colloquia retreats workshops and conferences.
- Maintain the annual calendar and spreadsheet of tasks deadlines events and meetings.
- Prepare correspondence reports and materials for meetings.
- Manage meetings communications and timelines for Office of the Dean projects.
- Provide logistical support for the planning and implementation of events on behalf of the Hamilton Holt School.
- Answer and route incoming calls welcome visitors and evaluate the priority order of incoming requests.
- Hire and supervise graduate and undergraduate student workers.
- Coordinate travel arrangements prepare travel advance request forms and process travel expense reports.
- Submit Team Dynamix tickets to the Information Technology team and work orders to Facilities.
- Maintain inventory of and order office supplies and other items.
- Support Holt School events by providing administrative assistance such as ordering materials coordinating supplies managing attendance etc.
Minimum
Qualifications & Education:
- High school education plus two years of additional business technical or college training or equivalent combination of education and experience.
- At least four years of jobrelated experience.
- Proficient in Microsoft Office (Outlook Word Excel and PowerPoint) and Adobe Acrobat.
Knowledge Skills & Abilities
- Ability to learn new processes and online platforms.
- Possess strong proficiency in written English including expertise in spelling and grammar.
- The ability to understand and interpret complex oral and written instructions and documents.
- Ability to use tact and good judgment in resolving work problems and dealing with the public faculty students and staff.
- Excellent customer service and interpersonal skills are imperative.
- Time management skills including the ability to plan schedule of duties without constant supervision organize and prioritize multiple tasks and commitments. Ability to analyze information and make judgment decisions under time and pressure constraints.
- Ability to work independently and handle confidential material.
Work Environment:
- Campusbased frontfacing position and working in an office environment.
- Work requires visual strain and the use of a computer.
- Overtime may be required to meet business needs.
Instructions to Applicants:
To apply please submit an application and upload the following materials:
- Resume
- Cover Letter
Screening of applications will begin immediately.
Benefits & Perks:
- 15 Days Paid Time Off (vacation sick and personal time)
- 10 Days Paid Holidays
- 5 Days Paid College Closure Days
- Eligible for Medical Prescription Dental & Vision Insurances (within 30 days of hire)
- 100 EmployerFunded Health Reimbursement Account $125/month)
- 100 EmployerPaid Short & Long Term Disability Insurance
- Domestic Partner Benefits
- 11.5 Employer Retirement Contributions
- Discounted OnCampus Dining Meal Plans
- Free OnCampus Parking
- Free Access to Campus Amenities (gyms pools library sporting events and more)
- Free Full Tuition for Employees and their Families
- Pet Insurance
- 100 EmployerFunded Employee Assistance Program
- Flexible Spending Accounts
- AwardWinning Wellbeing Programs
- Plus More!
Additional Perks:
- Rollins College is conveniently located on multipleLynx Bus Routes (Winter Park/Rosemont9 & Winter Park/Springs Village23 and within walking distance from the Winter ParkSunRail Station
- Local & National Discount Programs including Winter Park Locations (i.e. shops restaurants gift cards and more)
- Free ETraining Courses & Professional Development Opportunities
- IT Software & Laptop Discounts (Apple Lenovo and more)
- College Bookstore Discounts
- Annual Service Awards & Recognition Programs
- Discover what its like to live in Orlando:Live Work Play and Learn
- Plus More!
Rollins offers a competitive hourly rate along with our generous benefits package!Click here to review our fullbenefits package.
Our Service
Excellence Philosophy:
At Rollins we strive to be responsive respectful collaborative competent and inclusive in all that we do. Whether serving prospective or current students alumni local residents or our fellow faculty and staff colleagues these standards define the Rollins service experience.
Click hereto learn more about our commitment to Service Excellence at Rollins College!
Equal Employment Opportunity:
Rollins College is an equal does not discriminate on the basis of sex disability race age religion color national or ethnic origin ancestry marital status veteran status sexual orientation gender identity gender expression genetic information physical characteristics or any other category protected by College policy or federal state or local law for employment and in our educational programs and activities. To learn more about our commitments visit click applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to 407.646.2102.
FLSA Status:
NonExempt
Service Months:
12
Employment Type
Full-Time
