Assistant Director of SOUL Mission
Assistant Director of SOUL Mission
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Required Education: Bachelors Degree AND:
- 2 years of related experience.
Skills:
- Detail oriented for accuracy of data and information
- Highly organized and able to handle multiple projects and deadlines
- Able to produce reports and complete work within deadlines
- Able to work well with interdepartmental teams and initiatives
- Able to communicate well and build rapport quickly with students coaches administrators and other staff
- Able to demonstrate ability to work well with a diverse group of clients
- Committed to confidentiality regulated by university state and federal rules and regulations
- Able to gain and maintain working knowledge of university SEC and NCAA rules and regulations
Certifications:
- None
Advertised Physical Requirements:
- Occasional evening or weekend work for events or meetings
- Some travel may be required depending on program needs
Departmental Preferences:
- Prior experience in collegiate athletics or related field
- Advanced knowledge of Word Excel PowerPoint and calendar software
- Adobe & Canvas capability desired
Supervision: None
Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma:The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement:The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.
S.O.U.L. Mission stands for Serving Our Uncommon Legacy. Its purpose is to create transformational holistic development in one of the most critical times of our studentathletes lives.The Assistant Director of S.O.U.L. Mission will support both Mens Football studentathletes and their families through highlevel communication engagement while also serving as a liaison to external departments. The Assistant Director will also provide administrative and operational support to the S.O.U.L. Mission Department including but not limited to calendar management event coordination office maintenance creative asset management recruiting operations and budget tracking.
Essential Functions:
- StudentAthlete Support
- Acts as the main point of contact with between football and Academics OnCampus Housing Compliance Financial Services StudentAthlete Experience Sports Medicine Parking Services and PROS
- Ensures that studentathletes are properly informed and supported with financial aid benefits and stipends facilitating communication with Financial Services to guarantee proper disbursement
- Supports studentathletes in maintaining accountability concerning their conduct academic standing and eligibility status coordinating closely with these departments to address any issues or concerns that arise
- Provides support in the recruitment process ensuring smooth transitions for new studentathletes by coordinating activities such as Initial Arrival Welcome Day and New Student Orientation
- Collaborates with coaches and recruitment teams to organize activities and events that ensure new recruits are successfully integrated into both the team and campus life
- Works in conjunction with the athletics academic department and compliance teams to monitor and resolve any financial holds on studentathletes accounts
- Coordinates travel logistics for studentathletes including booking transportation accommodations and meals ensuring adherence to university and NCAA policies
- Player Family Relations
- Establishes and maintains communication channels with families of studentathletes providing updates on their academic progress conduct and other matters of interest
- Serves as a resource for families by addressing concerns answering questions and facilitating connections with appropriate departments or personnel
- Manages and updates a comprehensive database that includes the contact information of studentathletes family members ensuring it is current and readily accessible for effective communication this includes privacy and confidentiality of data in compliance with relevant privacy regulations and university policies
- Plans and executes events and activities designed to foster engagement between studentathletes their families and the team
- Collaborates with both internal and external partners to organize and lead quarterly virtual meetings via Zoom for studentathlete families
- Provides guidance and resources to studentathletes who are transitioning out of the program whether they are graduating pursuing professional opportunities or transferring to other institutions
- Administrative & Operational Support
- Collaborates with the Director and Senior Director to develop and implement programs that support the holistic development of studentathletes
- Takes responsibility for drafting event briefs ensuring that all logistical budgetary and compliance aspects are clearly outlined and understood
- Tracks event budgets review invoices for accuracy and work with the compliance team to ensure that all events adhere to university and NCAA guidelines
- Lead Whats Good Wednesday and athlete birthday celebration programming
- Ensures the office environment is wellorganized stocked with necessary supplies and functional to support the needs of the team and staff
- Maintains open lines of communication with coaching staff and support teams providing regular updates on studentathletes progress needs and any new developments or concerns
- Performs various duties as needed to successfully fulfill the function of the position
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Experience:
Director
Employment Type
Full-Time
