Anticipated Opening Administrative School Secretary - Lincoln School Grades
Anticipated Opening Administrative School Secretary - Lincoln School Grades
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Lincoln School seeks an Administrative Secretary for grades ideal candidate will have experience in a school setting a positive demeanor and be flexible and organized. This is a school year position. The hours are Monday Friday 7:303:30. More details in the job description below.
Position Title
ADMINISTRATIVE SECRETARY
Primary Purpose
Under the general direction of an administrator provides administrative secretarial and public relations support fields inquiries resolves routine procedural issues handles correspondence and accounting responsibilities and contributes to the smooth operation of the school and the social wellbeing of the Lincoln Public School community. The Lincoln Public Schools serves students PreK through Grade 8.
Contractual
Relationship
Supervising Administrator: Coordinators and Principals
Responsibilities
- Provide administrative secretarial and clerical support to an administrator and school/department.
- Work with multiple databases computer systems and software to complete duties and responsibilities timely.
- Distribute and track payroll time sheets for nonsalaried faculty and staff. Collect completed timesheets weekly or biweekly to meet payroll processing schedule. Verify and process completed timesheets seek appropriate authorization and transmit payroll documents to the Business Office department.
- May assist with purchase orders as needed confirm receipt of materials and services oversee distribution of supplies and materials;
- Assist with coordination of yearly supply bid list items;
- Maintain all student cumulative files (registration withdrawals attendance etc. and transfer as required.
- Prepare reports as needed based on student records and databases.
- Generate report cards or progress reports and distribute them to staff and student files.
- Maintain files on free and reduced lunch applications.
- Prepare announcements and publications for parents staff students and community. Coordinate Lincoln Public School activities with the local community (including public safety organizations) and provide public relations support.
- Resolve routine issues and answer routine questions within scope of authority.
- Perform other related duties as assigned.
Qualifications
- High school graduate some college preferred
- Excellent computer skills including proficiency with Microsoft Office Google Suite and other database & accounting systems. MUNIS or similar financial application experience preferred.
- Strong organizational skills including but not limited to establishing and maintaining electronic and paper filing management systems.
- Experience in school municipal nonprofit settings or relevant office management experience.
- Ability to interact effectively with staff parents and the public using a variety of customer service skills.
- Ability to lift 25 pounds.
- Understands and uses sound judgment and discretion with confidential matters of the department/building
- Demonstrates strong quantitative interpersonal and written and oral communication skills.
- Ability to establish and maintain efficiency and organized electronic or paper document management and filing systems
- Ability to work in a fastpaced environment manage multiple tasks at once and handle frequent interruptions.
- Demonstrate selfinitiative and ability to work both independently and collaboratively
- Ability to reflect on individual efficacy receive feedback and have a growth mindset for continual learning and improvement.
Performance Review
Supervising administrator
Lincoln Massachusetts
Lincoln is a residential suburb located 12 miles northwest of Boston. Established in 1754 the town has a rich history dating to our countrys Revolutionary period and has maintained many of its early characteristics and traditions. The community places a high value on public education open space diversity and community involvement.
The school system has a wellearned reputation for educational excellence offering innovative studentcentered instruction in an inclusive setting with small class sizes. The district serves students PreK8 at two schools: the PreK8 Lincoln School which serves Lincolnresident families Bostonresident families participating in the METCO program and the children of staff members; and the PreK8 Hanscom School which serves military families living on the Hanscom Air Force Base.
Interest in Lincoln Public Schools
Our districts core values are: excellence and innovation in teaching and learning respect for every individual and collaboration and community. We are excited to welcome new staff members who share those values and who bring a range of prior experiences in education and in life.
As a district we ensure that applicants are employed assigned and promoted without regard to their age race religion sex gender identity sexual orientation active military/veteran status disability national origin pregnancy or pregnancyrelated conditions or housing status. We actively seek applications from a diverse range of candidates who share a common commitment to children and to maintaining a positive and collaborative culture.
Employment Type
Full-Time
