SPECIAL COLLECTIONS PROGRAM COORDINATOR University Libraries
SPECIAL COLLECTIONS PROGRAM COORDINATOR University Libraries
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Job Description
The Boston University Libraries seek a program coordinator to support the operations and initiatives of the Special Collections division of Boston University Libraries. Reporting to the Associate University Librarian for Special Collections this position collaborates with a variety of internal and external stakeholders to strengthen the efforts of BUs fastpaced archival research and engagement program. Key responsibilities include managing operations coordinating events and exhibitions managing fellowships and handling communications. This role requires a proactive and detailoriented individual who can effectively manage multiple priorities work both independently and collaboratively and handle sensitive information with discretion.
The Special Collections Program Coordinator will:
Program Coordination: Uses project management expertise and strong communication skills to coordinate staff efforts across the Special Collections Team at the direction of the AUL for Special Collections. Collaborates with staff across the library system as well as with external stakeholders to advance the goals of the department. Manages logistical coordination for the teams programming needs serving as the operational lead for Special Collections exhibitions workshops programs lectures conferences and receptions including dayof responsibilities. Administers Special Collections research and teaching awards and fellowships supporting award advertising application management and awardee selection. Promotes award opportunities through professional and institutional channels.
Team Support and Internal Communication: Provide advanced administrative support to the Associate University Librarian for Special Collections with a high degree of initiative judgement and discretion. Schedule appointments and meetings coordinate resources and assemble appropriate reference and backup material for all meetings including meetings set by the Associate University Librarian. Ensure the AUL is well prepared for meetings and other internal/external activities. Provides support to staff to help meet deadlines keep track of action items and progress toward deliverables. Supports and reinforces effective communication and information sharing within the Special Collections Unit distributing meeting notes summarizing conversations and keeping team members apprised of important decisions and updates. Upholds the divisions commitment to transparency and planning by facilitating shared access to divisional documentation and resources. Initiates and prepares written correspondence as needed and develops templates for departmental use. Prepares and maintains departmental documentation spreadsheets budgets reports and grant administration materials. Develops and maintains webpages staff directories and Microsoft Teams channels. Ensures Special Collections team members have necessary resources training and support.
Operations: Supports division and department meetings and workshops coordinating space reservations technology needs and room setup. Liaises with Library Administration to process invoices travel and purchasing requests in a timely manner. Oversees reception services. Serves as primary point of contact for unsolicited communication of the division and coordinates responses to emails phone calls and other inquiries. Oversees distribution of departmental mail and serves aspoint of contact for office equipment maintenance.
Other Duties as Assigned: Plans and executes special assignments of fixed duration and scope. Performs additional duties as required to support Special Collections objectives.
Required Skills
Required Skills:
- Bachelors degree in related field.
- 35 years of relevant experience.
- Excellent organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Project management experience.
Preferred Qualifications:
- Work experience in a library archive or museum setting.
- A resume and cover letter are required to be considered. This position will remain open until filled.
Working at Boston University Libraries
Boston University Libraries is a learning organization that supports BUlibrarians archivists and information and subject specialists seekingand sharing knowledge practices and perspectives that advance library collections services and their own professional development. In a collaborative supportive and engaging work environment BU Libraries expert staff assist multidisciplinary research and exploration build distinctive collections and archives of enduring research value and empower users to thrive amid an everchanging information environment.
Located in the heart of Boston the BU Libraries are embedded in numerous vibrant regional and national library and information specialist networks. The BU Libraries are active members within the Boston Library Consortium (BLC) the Association of Research Libraries (ARL) the Northeast Research Libraries Consortium (NERL) HathiTrust and the Coalition for Networked Information (CNI) and library staff at BU serve as engaged thoughtleaders on a wide breadth of library management and service areas across diverse communities.
Boston University a member of the Association of American Universities (AAU) is one of the leading private research and teaching institutions in the world with three primary campuses in the heart of Boston and programs around the globe. Chartered in 1869 the University is home to more than 33000 students from more than 130 countries 375000 living alumni 10000 faculty and staff and 17 schools and colleges.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color natural or protective hairstyle religion sex age national origin physical or mental disability sexual orientation gender identity genetic information military service pregnancy or pregnancyrelated condition or because of marital parental or veteran status. We are a VEVRAA Federal Contractor.
Required Experience:
Chief
Employment Type
Full-Time
