Administrative Assistant III - Business Affairs
Administrative Assistant III - Business Affairs
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1 Vacancy
Job Description
Title: Administrative Assistant III Business Affairs
Salary Range: $19.45/hr
Contract Term Length:12 Months
Standard Hours:22.5 hrs per week
Work Location:OnSite
FLSA Status: NonExempt
College: Hopkinsville Community College
Campus Location: Hopkinsville Community College
Department: Business Affairs
Total Rewards
Hopkinsville Community College offers a competitive benefits package and an attractive work environment that supports excellence innovation and creativity including:
- Vacation/Sick Time
- WorkLife Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
Job Summary
The primary purpose of the part time Administrative Assistant III Business Affairs is to provide complex administrative support to a department or group of professionals in support of unit goals.
Job Duties:
1. Provide administrative support for the Vice President for Business Affairs involving a wide variety of administrative functions for which the assistant assumes a lead responsibility as the delegate of the administrator.
2. Perform duties as needed for departments under the Business Affairs umbrella: Financial Aid AP/AR Student Financials Human Resources Information Technology Maintenance & Operations Safety & Security and Pathfinder Grill.
3. Provide excellent customer service and assist students visitors faculty and staff via email messaging phone or inperson Manage the welcome center on the second floor of the Administration Building.
4. Perform general support duties such as preparing correspondence and memorandums filing copying and scanning distributing mail answering business office phone and other general support duties.
5. Assist with postaward financial administration of grants and contracts campus inventory tracking and data entry utilities tracking and data entry expense tracking and processing and other Business Affairs data management processing as needed. Manage with detail attention accuracy and adhering to timelines. Use of spreadsheets word processing and database management to manage these and other projects as assigned.
6. Other duties as assigned by Vice President for Business Affairs.
Minimum Qualifications:
1. Associate degree and three years related work experience or equivalent.
2. Demonstrated excellent customer service skills/soft skills.
3. Demonstrated attention to detail.
4. Demonstrated excellent organizational skills and the ability to multitask in an open office environment and respond to issues and concerns that affect the department.
5. Discretion in handling high level confidential materials related to the department.
6. Demonstrated excellent written and oral communication skills.
7. Demonstrated excellent database and computer skills. Must have advanced Excel skills.
Employee Rights Employee Polygraph Protection Act
Equal Opportunity Employer The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
Employment Type
Part-Time
