Registra MS

Job Title:Registrar MS

Reports to: Principal

Wage Status: NonExempt

Pay Grade: Paraprofessional PG 4

Dept/School: Assigned Campus

Days: 240

Primary Purpose:

Under direct supervision provide reception and clerical assistance for the efficient operation of the campus counselor office

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

• Ability to multitask
• Ability to maintain accurate and audible records
• Proficient keyboarding skills and maintain files
• Ability to use personal computer and software
• Ability to develop or maintain spreadsheets database and word processing
• Effective organization communication and interpersonal skills
• Ability to follow written instructions
• Ability to operate multiline phone system
• Understanding of high school credits and criteria for Texas High School graduation(preferred)

Experience:

Three years clerical experience

Major Responsibilities and Duties:

• Coordinate with counseling team to maintain a smooth and efficient process for student enrollment withdrawal and records management.
• Assist counselors with the enrollment withdrawals and transfer of students and process applicable records.
• Process new student records including requesting transcripts and records from other schools setting up cumulative folder and entering student data into appropriate databases.
• Maintain all permanent records including student cumulative folders progress and failure reports class rosters schedule changes and grade books.
• Coordinate grading process including verification and correction of grades.
• Communicate with staff regarding grading process dates and distribution of report cards.
• Process and transmit requests for student information including student transcripts for other high school colleges and universities.
• Prepare and distribute University Scholastic League (UIL) eligibility lists.
• Assist campus administration and counselors with the preparation of reports and student data information.
• Calculate grade point averages and class rank.
• Update databases including privacy flag dropouts/leavers and new students with attendance review issues.
• Coordinate the deny/restore credit process.
• Serve as liaison between high school campus and computer services regarding transcripts and report cards.
• Responsible for providing accurate list of students per counselors test coordinators and SPEd personnel eligible for graduation and ordering diplomas.
• Communicate with juvenile services and serve as homeless liaison for the campus.
• Coordinate the ordering and distribution of all graduate materials including caps and gowns and diplomas.
• Maintain confidentiality of information.
• Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position.

Professional Conduct:

• Maintain professional interactions with staff parents community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect courteous to peers and visitors and assist fellow workers willingly.

Responsibilities:

None

Equipment used:

Multiline telephone personal computer printer calculator copier fax machine and shredder.

Working Conditions:

Work with frequent interruptions maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this joband are not an exhaustive list of all responsibilities and duties that may be assigned or skillsthat may be required.

Physical Demands /Mental Demands/ Environmental Factors:

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Regularly sit talk or hear; frequently required to use hands to finger handle or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 1050 pounds; occasionally required to stand walk reach with hands and arms; vision abilities include close vision; and color vision regularly work with frequent interruptions maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail. There are a number of deadlines associated with this position which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Regularly perform multiple highly complex tasks with a need to periodically upgrade skills in order to meet changing job conditions and compliance with legal guideline. Flexibility is required to independently work with others in a wide variety of circumstances and integrating into different school environments. Occasionally work prolonged and irregular hours.

College Station ISD does not discriminate on the basis of race color national origin sex disability or age in its programs and activities. The district provides equal access to the Boy Scouts and other designated youth groups.