Payroll Specialist

GENERAL STATEMENT OF JOB IMPORTANT: Applicants are strongly encouraged to complete ALL employment education licenses/certifications and skills fields within the online application. The application is the primary record for determining your employment eligibility. You may attach a resume and cover letter to provide information in a different format but your resume should never include information not already in the application fields. Do not use SEE RESUME in any of the application fields. *Preinterview assessment/tests pertinent to the required job skills may be SENSITIVE: No FINGERPRINTING REQUIRED: YesAbout UsThe City of Cape Coral is the seventh largest city in Florida has over 1500 fulltime employees provides various career path opportunities and offers a robust training and development program for improving current talents developing new skills and building effective business relationships. Perks and BenefitsFree citypaid employee health coverage additional for spouse or familyCity Employee Health & Wellness Center for healthcare services5 weeks Paid Time Off (sick & vacation)11 paid holidaysPension plan Citypaid life and longterm disability insuranceOptional Vision and Dental PlansTuition reimbursementGym membership reimbursementAnd much more!Qualifications High school diploma/ 5 years of experience in payroll processing and reporting. Key ResponsibilitiesCoordinates and processes Cape Corals Citywide Community Redevelopment Agency and Charter School Authority payroll operations and the associated accounting functions. Processes payroll coordinates personnel records issues and ensures comprehensive and accurate information. Works collaboratively with departments to ensure that payroll transactions are properly accounted for in accordance with governmental accounting practices and policies and in interpreting procedures recording and reporting transactions and preparing payrollrelated financial records and reports. Under the general direction of the Payroll Manager coordinates and processes Cape Corals Citywide Community Redevelopment Agency and Charter School Authority payroll operations and the associated accounting functions. Processes payroll coordinates personnel records issues and ensures comprehensive and accurate information. Works collaboratively with departments to ensure that payroll transactions are properly accounted for in accordance with governmental accounting practices and policies and in interpreting procedures recording and reporting transactions and preparing payrollrelated financial records and reports. Responsibilities and Reporting During an Emergency Situation: If assigned employees in this classification will be required to report and carry out duties as directed for the duration of an emergency. Depending on the nature of the emergency this may require working around the clock for several days on short notice. SPECIFIC DUTIES AND RESPONSIBILITIESThe intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform jobrelated tasks other than those specifically presented in this and processes all types of payroll compensation payments and analyzes coordinates and reviews information for actual processing and calculation of checks and direct data entry sorts and files additions deletions and modifications to various payroll database creates reviews and analyzes documents for pension payments court ordered support and other payrollrelated and reviews documentation to initiate payment for direct final payroll data to process checks and direct payroll checks direct deposits and reports. Examines and separates for proper distribution for the City Community Redevelopment Agency and Charter payrollrelated check and wire requests with relevant documentation for payment to vendors including IRS Child Support Student Loans Garnishments Pension Union Dues 401 and 457 retirements etc. Reviews creates and documents necessary paperwork to initiate payment of payroll validates and prepares data required to generate payroll and related transactions including verifying or ensuring corrections to payroll submissions by City Departments Community Redevelopment Agency and Charter with all payroll tax related weekly biweekly monthly quarterly and yearend reports and payments. Assists in the preparation of yearend and W2 with all payrollrelated payments through Accounts Payable to the proper vendors and and maintains payroll related spreadsheets and word processing documentsAssesses adequacy of processes to identify process improvements. Develops and recommends any changes and procedures to improve the effectiveness and efficiency of payroll systems and to enhance compliance to inquiries from internal and external auditors the IRS and SUI regarding payroll issues. Responds to questions presented by employees regarding pay benefits hours paid/not paid accruals longevity pension taxes direct deposits workers comp as needed with timekeeper adjustments and the accounting and HR departments with account reconciliations as other related duties as QUALIFICATIONSEducation and ExperienceHigh school diploma/ 5 years of experience in payroll processing and reporting. Licenses or JOB QUALIFICATIONS Associates degree from an accredited college or university in Accounting Business or related MINIMUM QUALIFICATIONS REQUIRED: KNOWLEDGE SKILLS AND ABILITIESKnowledge of:Generally accepted accounting theories and office practices and procedures including modern computer applications and applicable software tax rules and in:Written verbal electronic and visual communications for effective expression and of financial and and time management. Customer to:Learn and apply the methods procedures and policies of the Citys Finance Department and Charter Schools as they pertain to the performance of duties of the and apply the applicable laws ordinances standards and regulations pertaining to the specific duties and responsibilities of the to people beyond giving and receiving instructions to include applying consistent courtesy and tact in considerable public contact and/or confrontational adaptable to performing under frequent deadlines and/or in response to a sense of authority and sound judgment and interpretation based on acquired knowledge in circumstances where limited standardization and interpret various technical materials ranging from moderate to complex terminology associated with job the accuracy and timeliness of all required reports records and related accounting data and information to detect and resolve payroll operations and payroll accounting discrepancies and and deal effectively with multiple changing and/or judge the readily observable functional or composite characteristics (whether similar to or divergent from obvious standards) of documentation accounts and a variety of materials relevant to government legal city and charter school administration operations that range from moderate to complex and interpret problems and draw valid conclusions in task processing and accurate completion of multiple tasks within established time frames i.e. moderate to long range planning principles and efficiently and effectively in Standard subtract multiply and divide and calculate decimals and confidentiality. MINIMUM STANDARDS REQUIREDWORK ENVIRONMENT/ CONDITIONSThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential are performed in a common office environment. PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position involves light physical demands such as exerting up to 20 lbs. of force occasionally and/or up to 10 lbs. of force frequently and/or a negligible amount of force constantly to move objects. Tasks may require prolonged periods of visual concentration and require moderate levels of eye/hand/foot the ability to speak hear (perceive sound) and/or signal people to convey and exchange information; differentiate between colors or shades of color; read a variety of materials at times complex; apply principles of rational problemsolving; record and deliver information explain procedures issue and follow oral and written instructions; and communicate effectively and efficiently in Standard English.

Required Experience:

Unclear Seniority