Study Abroad Fiscal Specialist - Center for Global Engagement
Study Abroad Fiscal Specialist - Center for Global Engagement
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$ 45000 - 48000
1 Vacancy
Job Description
Working Title: Study Abroad Fiscal Specialist Center for Global Engagement
State Role Title:Financial Services Spec I
Position Type:Fulltime Staff (Classified)
Position Status: FullTime
FLSA Status: NonExempt: Eligible for Overtime
College/Division: Center for Global Engagement
Department: 100148 CGE Administration
Pay Rate:Pay Range
Specify Range or Amount: $45000$48000
Is this a JMU only positionNo
Is this a grantfunded positionNo
Is this a Conflict of Interest designated positionNo
Beginning Review Date:04/25/2025
About JMU:
James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation sick parental and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a worklife balance and integration program Balanced Dukes that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
Visit our Prospective Employee site to learn more about what makes JMU a great place to work: Information:
The Study Abroad Fiscal Specialist supports the mission of the Study Abroad unit within the Center for Global Engagement by assisting with financial and budgetary procedures for JMUs study abroad programs reviewing programming contracts and authorizing employment for study abroad faculty and support staff on study abroad programs. Key responsibilities also include serving as a main point of contact with shortterm faculty directors and other campus constituents about financial logistics and policies related to study abroad programming. This position reports to the Associate Director of Operations.
Duties and Responsibilities:
Fiscal and Personnel Support for All Study Abroad Programs:
Work alongside the Associate Director of Operations to develop and train study abroad directors on financial procedures in accordance with state federal and university policies
Supervise ePAR workflow for all shortterm and semester study abroad programs and oversee bimonthly recovery transactions
Process payments for and monitor billing of student health insurance and administrative charges.
Act as travel approver for study abroad programming including travel authorizations transportation requests supply orders and reimbursements
Process signature authority for department org numbers throughout the year maintain and update internal org code listing; ensure appropriate department IDs and account codes are assigned.
Track all study abroad cancellations and withdrawals in accordance with financial procedures and budget implications (refunds forfeitures insurance).
Monitor the study abroad website as needed for updates to program fees and financial procedures.
Review Budgets for ShortTerm Study Programs:
Provide guidance and budget review for approximately 20 shortterm study abroad programs and work alongside directors in determining program fees
Designate appropriate salaries approve job descriptions determine pay periods and authorize employment for shortterm study abroad faculty and support staff
Authorize stateside spending (credit card and ACH) for programrelated expenses review vendor contracts and agreements and authorize timely payments
Provide Support to Overall Mission of Study Abroad:
Collaborate efficiently with a diverse group of coworkers and affiliates to provide support and guidance on any matters related to study abroad
Provide logistical and event support for study abroad oncampus programming including some work on nights and weekends
Qualifications:
Required Qualifications:
Previous budget budget management financial or clerical experience
Ability to effectively and professionally communicate with partners across multiple departments
Robust interpersonal and intercultural skills
Strong working knowledge of Microsoft Office Suite (Word Excel Outlook Teams)
Proven attention to detail resourcefulness and time management skills
The ability to be selfmotivated and work independently while simultaneously working efficiently in a team environment
Additional Considerations:
Fiscal experience in higher education
Knowledge of accounting principles
Passionate about international education and/or financial proceedings
Ability to think quickly and be flexible and adaptable to both small and largescale changes
Ability to prioritize tasks independently
Additional Posting Information:
Conditions of Employment:
Employment is contingent upon the successful completion of a criminal background check.
EVerify Notice: After accepting employment new hires are required to complete an I9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the EVerify system to confirm identity and work authorization.
EEO Statement:
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age color disability gender identity or expression genetic information national origin parental status political affiliation race religion sex sexual orientation or veteran status.
We promote access inclusion and diversity for all students faculty staff constituents and programs believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.
Anyone having questions concerning discrimination should contact the Office for Equal Opportunity:.
Reasonable Accommodation:
If you are an individual with a disability and need assistance searching or applying for jobs please contact us ator You may also visit the JMU Human Resource Office located at 752 Ott Street Harrisonburg VA 22807 and we will be happy to assist you.
Required Experience:
Exec
Employment Type
Full-Time
