Sales and Marketing Coordinator
Sales and Marketing Coordinator
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Job Description
Job purpose:
Responsible for managing various administrative functions within Immunology department. Provides general administrative support to the team. May provide back up support to higherlevel management as needed. Ability to communicate effectively with internal and external stakeholders including executives clients and team members. This role involves supporting team members ensuring compliance/operate within AbbVie business code of conduct policies and all applicable laws and regulations and handling sensitive information.
Responsibilities:
- Organize the logistics of internal and/or external meetings (search for locations select several locations choose the most suitable reserve meeting rooms organize meal breaks reception and transfers if applicable) in compliance with the policies and procedures in force. Help coordinate and organize team seminars/events: preparation of agendas writing and distribution of reports logistics management etc.
- Monitor/track budgets and service providers etc.; processing expense reports provides support and guidance to projects from procurement to implementation (collection of offers and ordering of promotional materials air tickets articles books land transport representation etc.; Inputs documentation and costs in Concur
- Orders business cards stationery and other office and break room supplies
- Answering phones managing correspondence and scheduling couriers handling teleconference and mobiledevice setups acting as a liaison for remote access issues.
- Creates and maintains a calendar of events for department and updates it
- Prepares contracts for doctors hospitals and other organizations and ensure the follow up
- Manager of the MAP for the country
- Coordinates new employee office setups welcoming and onboarding
- Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations
- Collects maintains and monitors data (including indicators) on various projects and reports on them in a timely manner. Create or modify business documents preparing presentations from source materials
- Organizes the warehouse keeps records of stocks and inventory (if applicable)
- Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures Corporate Security and Privacy Rules Corporate Branding Guidelines and Copy Center procedures (if applicable)
- Read validate and implement all procedures relating to your business via Compliance Wire or any other dedicated interface
- Take charge of monitoring certain specific files as well as the preparation of associated presentation materials
Qualifications :
- Minimum of 3 years of experience in a similar role preferably in a Pharmaceutical Or Healthcare Industry
- Strong organizational skills and ability to manage multiple tasks and priorities
- Excellent communication and interpersonal skills with the ability to interact with individuals at all levels of the organization
- Proficient In Microsoft Office Suite and other relevant Software Programs
- Bachelors Degree In Business Administration Or Related Field Preferred
- Good command of English and local language
- Ability to adapt and navigate a dynamic environment
- Team spirit a positive attitude
Additional Information :
AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only to learn more visit & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:
No
Employment Type :
Fulltime
Employment Type
Full-time
