Introduction
When you join the Maryland Department of Human Services (DHS) you join a team of more than 5000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support preventive services and caring for children and adults.
We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland we leave no one behind.
GRADE
15
LOCATION OF POSITION
Maryland Department of Human Services
Family Investment Administration Office of Medical Eligibility Program
25 S. Charles Street
Baltimore MD 21201
Main Purpose of Job
Under the general supervision of the Senior Director of the Office Medical Eligibility Programsa unit of the Family Investment Administration the Office Manager is responsible forcoordinating administrative and fiscal activities for OMEP. This includes preparing andmonitoring program budgets managing and evaluating procurement of service contracts andreviewing all programmatic expenditures. The incumbent serves as the point of contact forreceiving reviewing and processing vendor invoices to assure quality and accuracy of allexpenditures. This position promotes the work of the department through frequent contact withmultiple DHS divisions including Procurement Budget and Finance and the Attorney General.
POSITION DUTIES
Contract Processing and Procurement:
Reviews and analyzes procurement needs and methods.
Develops prepares and processes contracts including interagency agreements amendments/modifications to such contracts.
Utilizes the FMIS system to facilitate the procurement process.
Contract Administration:
Manages the administration of all contracts to ensure timely and accurate reimbursement of service providers.
Reviews monthly expenditure reports and invoices for accuracy prior to submission for reimbursement.
Programmatic Budget Planning and Development:
Coordinates budget preparation with the OMEP Director and Assistant Director to ensure budgets are consistent with all federal and state policies regulations and services.
Office Administration:
Pulls in weekly QLIK reports (Applications Redetermination etc.
Reviews and edit OMEP documents i.e. Action Transmittals Information Memos Policy Alerts etc.
MINIMUM QUALIFICATIONS
Applicants must meet all minimum (and selective) qualifications to be considered and to appear on the list of people eligible for hire. Please read all requirements before applying.
Education:Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years of administrative staff or professional work.
Notes:
1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to twoyears of the required experience.
2. Candidates may substitute the possession of a Bachelors degreefrom a college or universityfor the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans policies rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a yearforyear basis for the requiredexperience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicantswho possess the following preferred qualification(s).Include clear and specific information on your application regardingyour qualifications.
One year of proficiency with computer applications including Microsoft Word Excel and Google Docs/Sheets.
One year of professional procurement experience with a state government agency.
One year of professional experience overseeing office finances supplies and vendor relationships.
One year of experience in basic financial management such as invoicing spending monitoring and budget reporting.
LICENSES REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operators license valid in the State of Maryland.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified Better Qualified or Qualified and placed on the eligible (employment) list for at least one year.
If you are in State service and are a promotional candidate your salary will be determined in accordance with State of Maryland guidelines.
EXAMINATION PROCESS
The examination will consist of a rating of your education training and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore it is important that you provide complete and accurate information on your application.
For education obtained outside the U.S. a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.
BENEFITS
As an employee of the State of Maryland you will have access to outstanding benefits including: health insurance dental and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS:STATE OF MARYLAND BENEFITS
Personal Leave new State employees are awarded six 6 personnel days annually (prorated based on start date).
Annual Leave ten 10 days of accumulated annual leave per year.
Sick Leave fifteen 15 days of accumulated sick leave per year.
Parental Leave up to sixty 60 days of paid parental leave upon the birth or adoption of a child.
Holidays State employees also celebrate at least twelve 12 holiday per year.
Pension State employees earn credits towards a retirement pension.
Positions may be eligible for telework.
FURTHER INSTRUCTIONS
The online application process is STRONGLY preferred. If you are unable to apply online you may mail a paper application and supplement questionnaire to: Attention: Cynthia McMillian Department of Human Services Examination Services Unit 25 S. Charles Street Room 1116F Baltimore MD 21201.
Or email ; voice.
All mailed documents must include the applicants name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application.
If additional information is required the preferred method is to upload. If unable to upload please email requested information only to Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.
TTY Users: call via Maryland Relay.
If you are having difficulty with your user account or have general questions about the online application system please contact the MD Department of Budget and Management Recruitment and Examination Division ator
As an equal opportunity employer Maryland is committed to recruiting retaining and promoting employees who are reflective of the States diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.
Office Manager
