Senior Administrative Assistant 603667
Senior Administrative Assistant 603667
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Salary Not Disclosed
1 Vacancy
Job Description
Additional Location(s): N/A
Diversity Innovation Caring Global Collaboration Winning Spirit High Performance
At Boston Scientific well give you the opportunity to harness all thats within you by working in teams of diverse and highperforming employees tackling some of the most important health industry challenges. With access to the latest tools information and training well help you in advancing your skills and career. Here youll be supported in progressing whatever your ambitions.
About the role:
Boston Scientific is seeking an experienced assistant to provide support to the Interventional Cardiology R&D leadership team. This role sits within the R&D team and will engage members of R&D as well as crossfunctional partners within the division. This role will involve focused administrative support for 12 leaders as well as support for the broader team.
This role provides highlevel administrative and project management support including meeting and calendar management the creation of presentations and communications in addition to other administrative projects and successful candidate will be selfmotivated highly collaborative adaptable have excellent interpersonal skills and can foster professional relationships across the organization.
Work Mode:
At Boston Scientific we value collaboration and synergy. This role follows a hybrid work model requiring employees to be in our Maple Grove MN office at least three days per week.
Visa Sponsorship:
Boston Scientific will not offer sponsorship or take over sponsorship of an employment visa for this position at this time.
Your responsibilities will include:
- Performs administrative duties that may include scheduling & coordinating meetings/appointments overseeing and executing meeting logistics & schedules scheduling conference rooms greeting visitors arranging travel (both domestic and international) completing expense reports organizing major functional meetings plus any other administrative tasks that need to be performed.
- Calendar & meeting management Proactively identify and resolve scheduling conflicts and prioritize meetings to ensure efficient use and preferred allocation of time.
- Coordinate domestic and international travel arrangements including itineraries and agendas directions transportation and lodging. Prepare and process expense reports.
- Plan and organize regular staff and other functional or project meetings including agenda and materials preparation tracking attendance and organizing logistics.
- Manage a variety of meetings including invites agenda slide organization and meeting minutes/action items.
- Maintain organizational charts for the broader R&D organization.
- Anticipates and coordinates projects/assignments organizes own schedules and that of others to meet deadlines.
- Translates complex and/or technical indepth thoughts into documents (letters/memos/presentations etc. by researching the subject; anticipates needs for communications; makes suggestions for improvements in existing.
- Consolidate and organize complex information into simple reports.
- Leverages available technology (i.e. Office 365 to seamlessly and efficiently collaborate and organize information with the broader organization.
- Acts as a conduit of communication to and from R&D leadership and supporting teams.
- Supports onboarding for new employees.
- May be responsible for various components of initiatives to include:
- Developing and adhering to timetables
- Coordinating large meetings/events
- Preparing status reports records and documents
- Securing vendor estimates and purchase orders processing invoices ensuring vendor quality
- Overseeing the of deliverables
Required qualifications:
- High School Diploma or GED
- Minimum of 5 years experience providing administrative support in a corporate environment preferably in a highly matrixed global organization.
- Ability to maintain a high degree of confidentiality and discretion.
- Ability to take initiative and drive projects to completion.
- Ability to work effectively and partner with peers.
- Demonstrated ability to effectively utilize MS Office programs including Teams and SharePoint.
- Ability to work independently multitask and prioritize daily workload.
Preferred qualifications:
- Bachelors Degree preferred
- Handson experience with Office 365 technology: Copilot Teams OneDrive SharePoint PowerPoint Excel Word.
- Exceptional interpersonal skills both written and verbal.
- Demonstrate high levels of professionalism and customer orientation.
- Exceptional administrative and organizational skills.
- Excellent problemsolving skills.
Requisition ID:603667
Minimum Salary: $53768
Maximum Salary: $91416
The anticipated compensation listed above and the value of core and optional employee benefits offered by Boston Scientific (BSC) see vary based on actual location of the position and other pertinent factors considered in determining actual compensation for the role. Compensation will be commensurate with demonstrable level of experience and training pertinent education including licensure and certifications among other relevant business or organizational needs. At BSC it is not typical for an individual to be hired near the bottom or top of the anticipated salary range listed above.
Compensation for nonexempt (hourly) nonsales roles may also include variable compensation from time to time (e.g. any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).
Compensation for exempt nonsales roles may also include variable compensation i.e. annual bonus target and longterm incentives (subject to plan eligibility and other requirements).
For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.
As a leader in medical science for more than 40 years we are committed to solving the challenges that matter most united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives create value for our customers and support our employees and the communities in which we operate. Now more than ever we have a responsibility to apply those values to everything we do as a global business and as a global corporate citizen.
So choosing a career with Boston Scientific (NYSE: BSX) isnt just business its personal. And if youre a natural problemsolver with the imagination determination and spirit to make a meaningful difference to people worldwide we encourage you to apply and look forward to connecting with you!
At Boston Scientific we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion equality and opportunity for all. By embracing the richness of our unique backgrounds and perspectives we create a better more rewarding place for our employees to work and reflect the patients customers and communities we serve.
Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy the Company will continue to take steps to assure that recruitment hiring assignment promotion compensation and all other personnel decisions are made and administered without regard to race religion color national origin citizenship sex sexual orientation gender identify gender expression veteran status age mental or physical disability genetic information or any other protected class.
Please be advised that certain US based positions including without limitation field sales and service positions that call on hospitals and/or health care centers require acceptable proof of COVID19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company you will be expected to meet the ongoing requirements for your roles including any new requirements should the Companys policies or protocols change with regard to COVID19 vaccination.
Required Experience:
Senior IC
Employment Type
Full Time
