Administrative Assistant Surgery Part Time 8 Hour Rotating Shift Non-Exempt Non-Union

Provides administrative/secretarial support including but not limited to scheduling and coordination of meetings/seminars/travel coordinating priorities throughout the day perform independent and collaborative projects as needed.

The Nursing Office Administrative Assistant performs clerical and reception duties that support the functioning of the Operating room.

Essential Duties:

• Responsible for typing and proofing a variety of materials e.g. correspondence memos reports charts grants etc. as assigned.
• Responsible for editing copying and appropriately disseminating the aforementioned materials.
• Responsible for answering the telephone /screen calls and taking messages or relaying information and assisting callers within scope of authority.
• Maintains Nursing Policies and Procedures; assures are in correct format for committees; ensures routing of P&Ps to administrative and medical staff committees for approvals; assures up to date P&Ps are routed for posting on hospital Intranet.
• Works collaboratively with Chair of Nursing Operations Council in this regard.
• Maintain Nursing Administration records/files as appropriate.
• Ensures accuracy of Daily (DSR) and biweekly Kronos for assigned cost centers.
• Responsible for coordinating schedule including arranging meetings and appointments for Chief Nursing Officer.
• Responsible for providing research and administrative support to special projects preparing data and followup projects as directed.
• Responsible for coordination and confirmation of travel arrangements including lodging and airline and/or automobile reservations preparation of travel authorization forms and expense reports as directed.
• Responsible for maintaining security of information: e.g. patient medical records hospital financial information salary staff and legal information in a confidential nature.
• Responsible for processing inquiries from patients their families and the general public by assessing the urgency of the situation and suggesting appropriate referrals or informing the appropriate Administrative Representative(s)when the situation warrants his/her attention.
• Takes minutes of various meetings and special events; prepares draft and final agenda; notification of meeting participants; room scheduling; meal arrangements; and other preparations as required by the nature of the event.
• Perform other duties as assigned.

Required Qualifications:

• Req High school or equivalent

• Req 1 year Previous secretarial experience in senior executive setting preferably in a healthcare facility.

• Req Typing 4555 words per minute.
• Req Ability to operate a computer terminal Microsoft Office software programs.
• Req Ability to communicate clearly concisely and accurately with people.
• Req Ability to organize and manage multiple priorities with many people in a constantly changing environment.

Preferred Qualifications:

• Pref Specialized/technical training Training in secretarial science and word processing.
• Pref Medical terminology preferred.

Required Licenses/Certifications:

• Req Fire Life Safety Training (LA City) If no card upon hire one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone ator by email at. Inquiries will be treated as confidential to the extent permitted by law.

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