General event coordinator 22435
General event coordinator 22435
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
OVERVIEW
Parent Sector:Division for Conferences Languages and Documents (CLD)
Duty Station:Paris
Job Family:General Administrative Support
Type of contract:Non Staff(renewable)
Level:Level 3
Gross Annual Remuneration: Between 33000 and 37000
Duration of contract:From 7 to 11 months
Recruitment open to:External candidates
Application Deadline (Midnight Duty Station Time):02/05/2025
UNESCO Core Values: Commitment to the Organization Integrity Respect for Diversity Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the authority and supervision of the Head of the Event Coordination Unit the General Event Coordinator is responsible for the logistical and technical coordination of events organized at UNESCO Headquarters whether onsite online or in a hybrid format.
The incumbent ensures proper planning operational and technical followup of conferences exhibitions ceremonies and other types of events in close collaboration with event organizers service providers internal technical services and other members of the coordination team.
In this context the General Event Coordinator will be responsible for:
Coordinating events while considering the needs of organizers and proposing appropriate solutions
Documenting coordination processes drafting meeting minutes and formalizing change requests
Meeting internal deadlines by submitting technical forms and reserving temporary resources in a timely manner and complying with servicespecific timelines
Preparing supervising and monitoring onsite operations: setup rehearsals and dismantling
Being present onsite before during and after events to ensure optimal followup and responsiveness to unforeseen circumstances
Using internal digital tools and producing reports on activities
Managing relationships with organizers and service providers maintaining constructive communication and offering tailored solutions
Proactively monitoring deadlines and deliverables with organizers to ensure timelines are met
Handling unexpected issues and resolving problems promptly
Supervising temporary staff: conveying best practices monitoring task and providing operational support
Ensuring compliance with safety regulations and space integrity in coordination with relevant services
Continuously improving practices to optimize coordination processes
Working as a team and ensuring transparent and fluid communication with other team members sharing relevant information and contributing to the collective coordination of activities
COMPETENCIES (Core / Managerial)
REQUIRED QUALIFICATIONS
Education:
Minimum of a twoyear postsecondary diploma (equivalent to a BAC2 in project management event management or other related fields
Professional Experience:
At least 3 years of professional experience in project management or event coordination including technical planning production followup service provider coordination and deadline management
Skills and Competencies:
Excellent organizational and problemsolving skills
Ability to plan prioritize and structure work efficiently meet deadlines and anticipate challenges
Ability to manage multiple events simultaneously in a dynamic environment
Capacity to work under pressure especially during peak activity periods or lastminute changes
Flexibility and availability to work nonstandard hours evenings or weekends depending on operational needs
Strong communication and negotiation skills for coordination with multiple stakeholders
Proficiency in digital tools for event tracking and planning
Strong client and solutionoriented mindset: ability to understand needs respond effectively and build trust with organizers
Good communication and diplomacy skills to resolve issues respectfully and tactfully
Team spirit and active collaboration with fellow team members
Technical Knowledge:
Familiarity with safety and accessibility standards for event spaces
Proficiency in Microsoft Office (Excel Word Teams)
Specific Working Conditions:
Must be available to work flexible hours (evenings weekends public holidays) depending on event schedules
Languages:
Excellent command of French and good working knowledge of English
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an online application and provide complete and accurate information. To apply please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice and may include tests and/or assessments as well as an interview.
UNESCO uses communication technologies such as video or teleconference email correspondence etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
Footer
UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency technical competence and integrity. UNESCO applies a zerotolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution as well as gender parity among its staff members in all categories and at all grades. Furthermore UNESCO is committed to achieving workforce diversity in terms of gender nationality and culture. Candidates from non and underrepresented Member States last update here are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
Please note that UNESCO is a nonsmoking Organization.
Required Experience:
IC
Employment Type
Contract
