Human Resources Receptionist 482
Human Resources Receptionist 482
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Salary Not Disclosed
1 Vacancy
Job Description
As the first face many people see at OCI our Receptionist plays a vital role in creating a welcoming and professional environment. This position supports the front office and HR team by managing daily administrative tasks coordinating office supplies greeting guests and contributing to employee engagement activities and events. The ideal candidate is organized approachable and committed to delivering a great first impression whether its a visitor vendor or employee.
Your scope of responsibility
Front Office & Administrative Support
- Greet and assist all visitors vendors and employees with professionalism and a friendly attitude.
- Answer and direct phone calls; take messages or respond as appropriate.
- Maintain a clean organized and welcoming front office environment.
- Manage visitor signin logs issue visitor badge requests and follow OCIs security and visitor escort procedures.
- Order and maintain office supply inventory ensuring common areas remain stocked and functional.
- Pick up sort and distribute mail and packages (UPS FedEx etc.
- Assist with scheduling meetings reserving conference rooms and updating Outlook calendars.
- Order food and coordinate delivery for onsite luncheons and other companysponsored meetings.
- Enter purchase orders into SAP accurately and in a timely manner.
- Assist with new hire onboarding including preparation of new hire packets welcome signage and ID badge coordination.
- Maintain confidential employee files in compliance with retention policies.
- Help distribute HR communications and announcements to employees.
- Help coordinate sitewide employee engagement activities and cultural events in partnership with HR.
- Support employee recognition programs bulletin board displays and front office communications.
- Assist with the setup of events celebrations and special activities that reflect OCIs guiding principles.
- Support general filing scanning document preparation and special HR projects as assigned.
Licenses Certifications and/or Registrations
- None required.
Education Experience and/or Training
- High school diploma or equivalent required.
- Minimum of one 1 year experience in an administrative function or receptionist role required.
- Minimum of one 1 year experience in a plant environment preferred.
- Experience supporting HR or recruiting teams is a plus.
Tools / Equipment
- Computer
- Copy Machine scanner printer
- Telephone system
Software
- Proficiency in Microsoft Office Suite (Outlook Word Excel) required.
- Experience with SAP or other purchase order systems is a plus.
Physical
- Ability to lift 20 lbs. occasionally.
- Ability to sit for prolonged amounts of time required.
- Ability to effectively communicate through various means required.
Environmental
- The majority of work is performed within an office environment including office equipment such as computers telephones and copiers.
- Requires passing by industrial equipment on way to office.
- Noise levels are typically moderate.
Work Schedule
- Regular 40hour workweek..
- May work longer hours for event preparation or deadlines.
Travel
- Less than 10 of the time.
OCI is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.
Benefits
OCI offers a comprehensive firstclass benefits package. These benefit plans provide a wide range of benefits and protection for the employees and their families. Fulltime employees are eligible for medical prescription drug dental vision life and disability insurance coverage upon hire. OCI also offers a 401(k) program with a company matching benefit and an extra 3 Safe Harbor match. Fulltime employees of OCI receive paid holidays a floating holiday to celebrate diversity PTO as well as many other programs such as paid parental leave and educational reimbursement.
Employment Type
Full Time
