Jobsite Administrative Assistant
Jobsite Administrative Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Milender White is an innovator in construction delivering outstanding projects based on proven systems and advanced technology. With offices in Colorado and southern California we build awardwinning commercial and residential projects. We project unsurpassed service to clients superb career opportunities and total commitment to safety quality and integrity.
Milender White actively pursues trains and retains exceptionally talented individuals who cansupport company growth as we continue to win coveted projects. We seek those who desire to perform at high levels on an individual and team basis.
The purpose of this position is to support the Administrative Office Manager in their daytoday activities.
This is a salaried(exempt) position. Full time 40 hrs./week). The schedule has some flexibility as approved by the Office Manager.
Essential job duties
- Provide administration and accounting support by working with the project team
- Maintain calendar(s) coordinate events meetings
- Assist in the completion of sitespecific paperwork
- Prepare correspondence reports forms and other documents including billingand invoicing
- Help with the Accounting functions of project billings
- Assistwith obtaining and reviewing certified payroll and prevailing wages
- Welcome guests and make guests comfortable until their host arrives
- Timely processing of incoming and outgoing mail and packages
- Keep office spaces and conference areas clean and organized throughout the day
- Maintain and manage all office supplies job siteposters
- Type copy email distribute project documents and correspondence and maintain project files.
- Follow up with subcontractors regarding project paperwork.
- Create open lines of communication between subcontractorsand the project team
- Previous experience in the Administrative and Customer Services roles preferred
- High School Diploma
- Reliable transportation
- Preferred coursework in business management insurance and accounting
- Previous experience with certified payroll in the construction industry is a plus
- Exceptional skills at Microsoft Office (Word Excel PowerPoint)
- Superior ability to multitask with timesensitive work
- Ability to meet deadlines
- A positive attitude and a team player
- Proficient with Procoreis a plus but not required
- Detailoriented
- Work will mainly be at the construction site job trailer
- Ability to lift 10 lbs bending sitting and standing throughout the day
- Flexible schedule is an option with Supervisor approval
Affirmative Action / EEO
Milender White maintains a drug and alcohol free work environment. A drug or alcohol test will be part of the preemployment screening process
Employment Type
Full Time
