Project Coordinator Corporate Events
Project Coordinator Corporate Events
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$ 60000 - 75000
1 Vacancy
Job Description
Building a Brand Starts with a Story
FIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.
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Location: New York NY (Hybrid). Must reside in the tri state area to be able to go into office.
This fulltime position offers the opportunity to support a range of toptier FIRST clients on an assigned basis allowing the employee to leverage their skills and experience in alignment with the organizations business needs.
What You Would Get To Do:
In this capacity the ideal candidate would represent the FIRST brand embedded within a Solutions account for a Professional Services company. FIRST Solutions is the proprietary strategic meetings management model offered by FIRST which embeds specialist talent into organizations to provide Content Creative Digital Technology Management & Delivery and Data & Insights. The Project Coordinator will consistently deliver exceptional service to our hightouch clients through excellent project management and creative solutions. This position will support a team of Project Managers with virtual inperson and hybrid events which include but are not limited to; internal programs clientfacing events including conferences hospitality thought leadership sporting and cultural programs.
Your Contributions
- Responsible for supporting the planning and of virtual inperson and hybrid events
- Support events from creative concept and development through initial briefing to reconciliation including but not limited to budget management site selection hotel/venue management registration management transportation food & beverage dcor staffing name badge coordination collation of materials and shipping of event materials for inperson events
- Support other team members with event management and onsite
- Travel onsite for event as necessary (estimated 1020
- Keep team members and internal stakeholders well informed of all relevant logistical information
- Create timely and effective communications as often as needed
- Work with the team to ensure adherence to client standards of operations
- Responsible for accurate and timely budgeting invoicing and reconciliation of events
- Share knowledge of best practice regarding new suppliers services and venues
- Always look to integrate best practices and raise the bar at each event
- Be proactive with ideas and creative solutions
What We Are Looking For:
Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role please apply we would love to see how you could fit at First.
- 12 years years of experience including entrylevel venue sourcing meeting planning and supporting a team
- Bachelors Degree preferred
- Proficient with Microsoft Office applications such as PowerPoint and Excel
- Ability to establish relationships and maintain a positive rapport with colleagues clients vendors and suppliers
- Strong oral and written communication skills
- Creative problem solver resourceful and a team player
- Ability to manage multiple projects simultaneously prioritize heavy workloads and maintain attention to detail
- Calm and flexible approach to handling the pressure and stress of everchanging demands
- Highly organized with excellent time management skills to handle multiple tasks simultaneously meet strict deadlines and maintain attention to detail
- Ambitious proactive and flexible when dealing with everchanging situations
- Willing to travel when required
- Demonstrated ability to collaborate with colleagues at all levels
- Highly motivated able to work independently
At FIRST we believe that our success is driven by the passion creativity and commitment of our teams. Thats why we offer a range of benefits and perks to support your personal and professional growth:
- Medical Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
- 401 (k)
- Five Flexible Spending Accounts Options
- Generous Paid Time Off Allowance
- Employee Assistance Program (EAP)
- Life Disability & Pet Coverages
- Wellness Stipend
- Mobile Phone Allowance
- Complimentary access to Headspace Teladoc Maven Rocket Lawyer Mobilo & more
- Aura Identity Theft Protection
- Discretionary Bonus Structure
- Global Opportunities: With a presence in 7 countries worldwide including headquarters in London New York and Singapore you may have the opportunity to work on exciting projects across different locations.
United States Residents: United States Residents: The base pay for this position ranges from $60000$75000. This role is also eligible for an annual discretionary bonus.
#LICB1
FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs job requirements and individual qualifications without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age physical mental or sensory disability sexual orientation gender identity and/or expression marital civil union or domestic partnership status past or present military service family medical history or genetic information family or parental status or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role please get in touch to discuss adjustments or other suitable roles.
Required Experience:
IC
Employment Type
Contract
