Business Coordinator
Business Coordinator
Posted on :
21-04-2025
Employer Active
1 Vacancy
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Job Description
40 Financial Management and Support
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
MF 85
Contact Information to Applicants
Elizabeth Gould
Position Overview
International Short Programs (ISP) typically runs 612 shortstay programs annually for international students and professionals. Programs usually include an academic component but almost always have a strong emphasis on extracurricular and experiential learning. Programs range from 2 weeks to 9months in duration and do not usually follow the typical academic calendar. The Business Coordinator is responsible for managing various aspects of program business operations including financial management and support scheduling bill/invoice processing and emergency management. This position may also provide program support when shortterm programs are in session.
Additional Candidate Instruction
A complete application includes:
- Manage program financial operations including bill pay receipt processing wire transfers
- Assist Director in creating and reviewing program budgets
- Track actual vs. budgeted spending for all programs
- Liaise with the Shared Service Center to ensure accurate and timely processing of financial transactions
- Monitor OAC to ensure payments and deposits are processed correctly
- Solicit quotes for program activities as needed
- Monitor credit card payments and ensure timely processing of receipts
- Create program invoices for nongrant funded programs
- Liaise with Grant Coordinator for grantfunded programs to ensure accurate and timely processing of budget items
- Manage ISP program phone plans
- Manage ISP KTag accounts
- Manage front desk and other office operations including reception and classroom spaces
- Manage ISP inventory and order supplies as needed
- Liaise with KU Housing to acquire participant placement for relevant shortterm programs
- Seek quotes and make reservations with local hotels and other Lawrence accommodations as needed to ensure best possible pricing for program participants
- Schedule rooms for all on campus program activities
- Reserve transportation for all program activities
- Schedule and make reservations for orientation activities field trips and other program activities
- Order food and catering services for program events as needed
- Arrange host dinners for programs as needed
- Attend ISP events and chaperone activities on an as needed basis (limited)
- Create and update ISPs emergency management plan
- Ensure regular review and training on ISPs emergency management for all employees including student workers
- Liaise with Watkins health center to schedule checkin activities as needed and to ensure ISP is aware of all current regulations and procedures
- In conjunction with the Director and Education Program Manager assist program participants with navigating the Watkins Health Center and the U.S. healthcare system as needed
- Attend and participate in all ISP staff meetings.
- Provide program proposal and final report assistance to the ISP Director as needed
- Other duties as assigned
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
MF 85
Contact Information to Applicants
Elizabeth Gould
- Bachelors degree plus one year related experience OR Associates degree and 3 years of related experience ORHS diploma and 4 years of related experience
- 3 years experience in Microsoft Office and related computer programs
- Experience in managing various logistical aspects of an office such as scheduling procurement and bill processing
- Experience creating budgets for offices or programs
- Work experience that required excellent communication and interpersonal skills as evidenced by application materials
- Experience working with international students
- Knowledge of KU systems and operations
Position Overview
International Short Programs (ISP) typically runs 612 shortstay programs annually for international students and professionals. Programs usually include an academic component but almost always have a strong emphasis on extracurricular and experiential learning. Programs range from 2 weeks to 9months in duration and do not usually follow the typical academic calendar. The Business Coordinator is responsible for managing various aspects of program business operations including financial management and support scheduling bill/invoice processing and emergency management. This position may also provide program support when shortterm programs are in session.
Additional Candidate Instruction
A complete application includes:
- Cover letter addressing how you meet the required and preferred qualifications
- Resume/CV
- Contact information for three professional references
Required Experience:
IC
Employment Type
Full Time
Key Skills
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