Bond Coordinator - REPOST

Under the direction of the Director of Facilities Maintenance Operations and Transportation (FMOT) or other assigned administrator; plan organize direct manage and coordinate new construction modernization projects data collection and report development; perform independent specialized accounting and budgeting duties and analysis related to bond and construction projects; audit projects track milestones and other information for the Bond Oversight Committee; provide work direction to others.

ESSENTIAL DUTIES:
The following list of duties describes the various types of work that may be performed and the level of technical complexity of the assignment(s) and is not intended to be an all inclusive list.

• Plan and coordinate information and explanation of project scope schedules and budgets; direct data collection for reporting of construction milestones and project funding; track and provide prompt responses to issues and requests for information.
• Perform independent specialized accounting and budgeting duties including forecasting and analysis related to construction and bond projects; maintain various financial records; ensure all related accounting entries and transfers are completed and accounting records reconcile to respective reports.
• Plan administer track and approve assigned budgets and related expenditure of all funds pertaining to the districts construction projects ensuring all projects remain within budget; prepare and present related statistical and impact reports.
• Monitor assigned budgets to assure accuracy thoroughness and compliance identify and rectify discrepancies respond to questions provide detailed instructions and work direction to others.
• Review change orders and inspection reports; monitor fund releases by project receipts and cash flow for construction projects including general obligation funds certificate of participation and developer fees; monitor contracts architect fees change orders by project claims stop notices retention payments and other charges; review funds for legality of expenditures and assist in processing construction payments.
• Assist in audits and yearend closing of district accounts; act as primary contact for the general obligation bond audits.
• Assure compliance with local state and federal reporting requirements guidelines rules and regulations district procedures and policies.
• Analyze complex advancedlevel technical accounting procedures and processes; implement appropriate accounting systems; review and maintain records; prepare reports.
• Confer with legal counsel in the interpretation of complex bond language to ensure legal and ethical allocation of bond funds; brief the Bond Oversight Committee on the potential impact of highly sensitive public issues.
• Conduct site visits and perform audits and constructability reviews of construction contract documents including architectural engineering and project management plans and specifications to evaluate comparability to proposed construction plans.
• Review construction plans specifications and estimates and analyzes their application and conformance with legal environmental and engineering standards including ADA OSHA and related regulations specific to school construction projects.
• Serve as the Districts representative to promote District activities and objectives and serve as a liaison between the District and onsite construction managers and architects as well as local community organizations and regulatory entities on issues related to school construction activities.

• Perform related duties as assigned.

• Local state and federal reporting and accounting practices principals guidelines rules and regulations.
• Construction schedules.
• Construction codes theories and principles including principles and practices for project management planning cost management quality management and contract administration.
• Preparation of financial reports and schedules.
• California school district fiscal and budget procedures and reporting requirements.
• Applicable sections of the California Education Code other laws rules and regulations related to assigned activities.
• General characteristics and relative costs of methods of construction architectural features and building and room designs suitable for school uses.
• Basic principles of contract law research and cost analysis.
• District organization operations policies and procedures.
• Operation of a computer and assigned software.
• Research methods and report writing and recordkeeping techniques.
• English usage grammar spelling and punctuation.
• Interpersonal skills using tact patience and courtesy.

• Review and analyze project budgets and cost estimates.
• Maintain comprehensive documentation of compliance activities and identify potential compliance issues that require followup or investigation.
• Learn interpret apply and explain rules regulations policies and procedures related to assigned school district function.
• Research compile analyze and interpret complex fiscal records and technical materials such as budget data architectural plans building standards and project schedules and accurately and effectively report findings.
• Operate a computer related software and standard office equipment.
• Handle multiple tasks work under pressure and work with priorities/deadlines subject to frequent change.
• Exercise analytical and independent judgment with little direction and adopt an effective course of action.
• Establish project construction management plans.
• Screen and select construction design and management professionals.
• Monitor and work with regulatory agencies.
• Perform cost management tasks.
• Perform bid and award activities.
• Develop construction contracts.
• Work confidentially with discretion and complete work with constant interruptions.
• Communicate effectively both orally and in writing.
• Conduct meetings discussions and make presentations.
• Be flexible to perform work within changing priorities and possess sufficient interpersonal skill to work harmoniously with staff students administrators parents and others.
• Supervise the performance of assigned personnel.
• Communicate effectively both orally and in writing.
• Read and interpret architectural blueprints.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: bachelors degree in architecture construction management business administration or related field and/or four years experience in budget development and construction project management.

Experience with new school construction and modernization is highly desired.

LICENSES AND OTHER REQUIREMENTS:

Possession of a valid California drivers license and maintenance of a safe driving record.

Incumbent will be involved in field work which requires travel vehicles to various sites and locations.

WORKING ENVIRONMENT:

The usual and customary methods of performing the jobs functions require the following physical demands: significant lifting carrying pushing and/or pulling; frequent climbing and balancing; frequent stooping kneeling crouching and/or crawling; and significant fine finger dexterity. Generally the job requires 20 sitting 45 walking and 35 standing. This job is performed with some temperature extremes and conditions with some exposure to the risk of injury and illness.

ENVIRONMENT:

Indoor and outdoor environment.

Driving a vehicle to conduct work.

PHYSICAL DEMANDS:

Dexterity of hands and fingers to operate a computer keyboard.

Seeing to read a variety of documents.

Hearing and speaking to exchange information and make presentations.

Sitting standing and walking for extended periods of time.

Walking over rough or uneven surfaces.

HAZARDS:

Working in extreme weather conditions of the local climate.

Exposure to potential hazards of working around construction projects and related machinery.

Potential exposure to hazardous substances and materials.

Exams are required for ALL applicants.
If your application is selected to move forward in the recruitment you will be invited to participate in the written exam anticipated for May 2 2025.

If you pass the written exam you will be invited to participate in an oral exam anticipated for the week of May 5 2025.

Please note: The qualifying pass point on written examinations may be an actual score or an adjusted score based on the difficulty of the examination the quality of the competition and the needs of the service.

Positions in the job classification are exempt and work 12 months per year.

OTHER IMPORTANT INFORMATION: The duration of the eligibility list is 6 months unless extended by the Executive Director of Classified Human Resources and the Personnel Commission.

Applicants selected for permanent or substitute assignments are required to pay for fingerprinting services and obtain Tuberculosis results prior to beginning work. If you have any questions regarding the fees please feel free to contact the Human Resources Department at.

Hayward Unified School District will provide a contribution of up to $2500 per year to be used towards a District healthcare plan or cash in lieu of up to $1350 per year. Fulltime employees are required to purchase medical health benefits unless proof of alternate coverage is provided. Halftime and less than halftime employees may participate on a voluntary basis. The balance of health benefit costs are paid through a pretax payroll deduction.

Dental coverage is provided free of charge for all employees working 20 hours per week or more. Family coverage is available and any additional premium will be employee paid.
Classified employees must participate in the CalPERS Retirement program.
All employees are enrolled in an Employee Assistant Program (EAP).
The District also offers various optional benefits including life insurance short term disability and a medical and dependent care flexible spending option.

For more information please view the Benefits tab of this job announcement.

The Hayward Unified School District is committed to educational equity so that every student realizes their innate potential becoming a lifelong learner and having a positive impact on their community. Our mission is to draw from our communitys rich diversity in order to create engaging and equitable educational experiences for students delivered in a safe and supportive environment. This environment supports inclusion anti racism through an ethnic studies learner orientation and growth mindset. HUSD believes the responsibility for student success is broadly shared by district staff families our community and our students own efforts. Each HUSD student deserves respectful learning environments in which diversity is valued and contributes to successful academic outcomes.

We seek equityminded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:
Reflect our diverse community
Value and intentionally promote diversity and consciousness of difference
Empower students furthest from opportunity
Demonstrate cultural competence and cultural humility
Believe that all people have the right to an education and work environment free from fear harassment or discrimination
Actively seek to disrupt institutional and/or systemic barriers that adversely impact historically marginalized communities
Foster students potential to become global citizens and socially responsible leaders.

NonDiscrimination Policy
Hayward Unified School District (HUSD) is committed to equal opportunity for all individuals in education. District programs activities and practices shall be free from discrimination and harassment based on race color ancestry national origin ethnic group identification immigration status age religion marital or parental status pregnancy status physical or mental disability sex sexual orientation gender gender identity or expression or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. If a complainant is unable to put a complaint in writing due to conditions such as a disability or illiteracy district staff shall assist him/her in the filing of the complaint.

If you believe you have been subjected to discrimination harassment intimidation or bullying you should immediately contact the school site principal and/or their supervisor. See the links below for more information on complaint management Title IX and Uniform Complaint Procedures and forms. For Uniform and Title IX Complaints please callext 34102 or 34201 or email The address is 24411 Amador Street Hayward CA 94544. A copy of HUSD Uniform Complaint Board Policy along with the Uniform Complaint Administrative Regulations and the HUSD nondiscrimination policy are available free of charge upon request.
Americans with Disabilities Act
Bullying
TITLE IX
Suicide Prevention
Title V CCR
Uniform Complaints