Purchasing Specialist Special Order
Purchasing Specialist Special Order
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$ 55000 - 65000
1 Vacancy
Job Description
ABOUT ALBERT USTER IMPORTS
Albert Uster Imports Inc. (AUI) is a privately held gourmet food company headquartered in the Washington DC area (Gaithersburg MD) with warehouse locations in Kansas City Las Vegas Miami Los Angeles San Francisco Gurnee and Gaithersburg. AUI falls under the Vestar Capital Partners portfolio with affiliate organization Roland Foods LLC.
Founded in 1968 the company offers over 1400 products from around the world. We serve leading hotels restaurants casinos cruise lines airlines and manufacturers with innovative high quality products and solutions to their most demanding culinary challenges. We operate a network of distribution centers across the U.S. and serve select international markets as well. AUI has a national direct selling organization of over 60 sales professionals and a staff of culinary experts (chefs and food scientists) adept at custom product solutions.
ABOUT THE ROLE
Reporting to the Senior Purchasing Manager the Purchasing Specialist Special Order is responsible for the procurement of foreign and domestic goods and services including special order and customized products. They will be responsible for maintaining optimal stock levels in all warehouses and ensuring timely replenishment to avoid outofstock situations. They will coordinate and communicate with the Sales team Sales Operations and Innovation. The specialist will coordinate the quality control prior to receiving and distributing the products and create and maintain longterm vendor relations. The specialist will assist with legal issues relating to duty import permits licenses and trademarks and work to maintain the highest level of professional conduct with suppliers and employees of other departments. The ideal candidate must be able to multitask and prioritize multiple projects in a busy environment accurately efficiently and with a high level of attention to detail. They must be able to balance and satisfy competing deadlines while maintaining professionalism under pressure and in sensitive and difficult situations.
As a response to the pandemic Albert Uster Imports office employees have transitioned to a hybrid working schedule requiring employees to report inperson Monday through Wednesday with the option to telework on Thursday and Friday each week. Due to the collaborative crossfunctional nature of the organization employees at the Gaithersburg office are required to work inperson for the abovementioned days outside of any People & Cultureapproved disability accommodation request.
RESPONSIBILITIES
- Reviews forecasts from the Sales Department
- Analyses forecast against actuals and communicate with the Sales Department
- Monitors and analyses AUI needs with current suppliers
- Controls inventory levels according to forecasts
- Monitors Special Orders from Sales Team
- Maintaining Logs and Records for all orders
- Evaluate process for improvements create improvement plans and work with crossfunctional teams to implement process improvements
- Communicates effectively with the Sales team to ensure expectations are met.
- Issues and enters purchase orders into the system for both customized items and standard catalog items
- Reviews all order confirmations for accuracy and compliance with agreed terms & conditions quantities prices etc.
- Communicates and corrects variances with Receiving Teams
- Communicates discrepancies with vendors and requests credit notes
- Files product claims with vendors in cooperation with the Quality Assurance (QA) department
- Approves and submits product invoices to accounting
- Communicates shipping requirements and notifies transportation partners
- Coordinate inbound logistics in cooperation with VP Supply Chain / Logistics Analyst.
- Assists with the maintenance of PO Shipment logs and similar reports
- Internal Warehouse Transfer Coordination: Participates in weekly stock review meetings with various stakeholders about various aspects (new item review sales forecast stock review overstock and more) and executes decisions accordingly.
- Participate in physical inventories as requested. Responsible for investigating discrepancies as requested
- Maintains records of vendor pricing contracts agreements certificates and other applicable purveyor and service provider data. Maintains shipment logs and other reference material as requested
QUALIFICATIONS AND SKILLS
- Highly proficient in Excel
- Minimum of 2 years of experience in material procurement
- Keeps a good working knowledge of BC and CRM.
- Excellent analytical and communication skills
Preferred
- Bachelors Degree or equivalent in Business Administration or related majors
- Strong communication and interpersonal skills with the ability to interact with assist and support the rest of the team
- High level of skill in accuracy and attention to detail
SALARY RANGE
AUI Fine Foods hires exceptional people to perform a wide variety of important functions that contribute to the success of the Company. One of the ways AUI Fine Foods does that is through a competitive compensation package. The base salary for this role will be $55000 $65000.
This role is bonus eligible.
Based on your qualifications previous experience and transferrable skills the Company will determine at its sole discretion the salary offered.
Founded by immigrants AUI & Roland Foods knows that diversity is the spice of life. We believe in the power of food to open minds spark adventure and bring diverse people are welcome at our table! We know the transformative value of food in individual lives and communities. Because of this we insist on obtaining the highestquality ingredients and talent!
AUI is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race color religion national origin age sex (including pregnancy childbirth or related medical conditions) marital status ancestry physical or mental disability genetic information veteran status gender identity or expression sexual orientation or other applicable legally protected characteristic. AUI considers qualified applicants with criminal histories consistent with applicable federal state and local law. AUI is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability you may contact us at .
Please read Albert Uster Imports California Job Applicant Privacy Policy here.
Required Experience:
Unclear Seniority
Employment Type
Full Time
