Secretary 1 - Office of Disciplinary Counsel Disciplinary Board of the Supreme Court of Pennsylvania
Secretary 1 - Office of Disciplinary Counsel Disciplinary Board of the Supreme Court of Pennsylvania
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$ 38777 - 45342
1 Vacancy
Job Description
Starting Salary Range: $38777 $45342
Maximum Salary: $58471
Remarks: Disciplinary Board employees are not state employees and therefore not participants in the State Employees Retirement System. Starting salary will vary depending upon the qualifications and employment history of the selected candidate.
Typical Job Duties:
Perform basic secretarial tasks including filing transcribing dictation and typing documents and correspondence with speed and accuracy. Learn and be able to apply standard formats used in the office as to correspondence and specialized legal documents and understand the functions and significance of each.
Operate with proficiency all office and computer equipment including but not limited to: Microsoft Office Suite Adobe Acrobat DocuWare (Document Management System) PACFile and CMS (Case Management System). (Training is provided on all software.
Assist the District Office Administrator in performance of duties and such other duties as may be requested or assigned by the District Office Administrator or CounselinCharge.
Answer telephones determine the purpose of the call and direct callers to outside agencies where appropriate or to appropriate inhouse counsel or investigators and provide attorney address information. Briefly explain as necessary the limited function of the Office of Disciplinary Counsel with distinct reference to and relation of location and functions of other agencies and send complaint information forms and explain office policy for filing complaints.
Generally be available for assistance to all staff in the office as needed to ensure an even workflow within the district office. Although each secretary may be assigned primary responsibility for two or three individuals work all secretaries work for the district office as a whole.
Open new complaint files and follow office procedure with respect to CMS and DocuWare.
Close complaint files and follow office procedure as to CMS and DocuWare.
Open sort and properly distribute incoming mail to the appropriate persons.
Assist counsel in marking and photocopying exhibits for hearings and maintaining a tickler file.
Route intersystem mail to the appropriate office and through appropriate means.
Prepare the hearing room for hearings.
Perform other related duties and responsibilities as required and/or assigned.
Minimum Qualifications:
Associates Degree; OR
Two 2 years of secretarial experience in a legal or judicial setting; OR
An equivalent combination of education and experience.
Additional Requirements:
Knowledge of correct English usage spelling punctuation legal terminology and syntax and filing requirements.
Knowledge of the organization and composition of legal and business letters reports charts spreadsheets and filings.
Knowledge of and skillful ability in Microsoft Office Suite Adobe Acrobat DocuWare CMS PACFile and other basic or proprietary computer applications. (Training is provided on all software.
Proficiency in typing and other clerical and administrative functions.
Ability to express ideas effectively both orally and in writing.
Ability to retain composure during difficult circumstances specifically during conversations with complainants or respondents.
Ability to establish and maintain effective working relationships with supervisors and fellow staff.
Ability to work without significant supervision.
Salary information
Applicants requiring accommodation for any part of the application and/or interview process should contact Human Resources ator
Employment Type
Full-Time
