Project Coordinator
Project Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
JOB SUMMARY:
The Project Coordinator will work closely with the construction management team including the Construction Manager and the Vice President/General Manager. This position will perform various highlevel administrative construction tasks and project engineering duties to support the coordination of construction projects from inception to completion.
ESSENTIAL FUNCTIONS:
- Assist the Project Management team with projectrelated tasks including planning scheduling and coordinating project activities to meet deadlines.
- Support the project by being responsible for logistics planning tracking and communication.
- Support Project Managers & Estimators by obtaining pricing to develop cost estimates.
- Participate in the bidding process including the preparation of proposed materials and marketing efforts.
- Manage the application process for obtaining any necessary licenses and permits.
- Responsible for successful project startup and closeout.
- Support development and maintenance of project plans including timelines project phases and activities as required.
- Coordinate with PM and QC Manager to help ensure that subcontractors receive all required documents before starting onsite work.
- Assist in coding invoices to properly track project expenses against the budget.
- Maintain paper and electronic filing and archiving systems for projectrelated files.
- Assisting with Requests for Information (RFIs) & Design Clarification/Variation Requests (DC/VRs).
- Support in preparing and maintaining comprehensive project status reports.
- Manage contract document compliance.
- Support the initial project buyout process and submit to the project management team.
- Support Project managers with project deliverables and or professional communication management such as:
- Submittal tracking
- Project Cost Reports
- Change Proposals
- Change Orders
- Operations and Maintenance Manuals (O&Ms)
- Contract Drawings and Specifications
- Contract CloseOut Documentation
- Assist in verbally communicating effectively with clients.
- Draft correspondence and obtain necessary signatures as needed.
- Assist in developing presentations for outside agencies and internal communications.
- Coordinate and attend client meetings.
- Record action items during meetings and execute followthrough.
- Coordinate with Human Resources to meet client/project labor requirements and ensure adherence to the companys local hire policy at project sites.
- Track and file incoming reports from the construction team including daily reports safety documentation and photos.
- Assist with scheduling training programs for companies.
- Assist with company and project administrative duties as needed.
- Work as a team player with coworkers in a respectful and supportive manner.
- Responsible for reporting any incident situation or activity that may affect the companys ability to operate safely ethically and profitably to the General Manager.
- Work in a constant state of alertness and in a safe manner.
- Perform other duties as directed.
SUPERVISORY FUNCTIONS:
This position has no supervisory responsibilities.
KNOWLEDGE SKILLS & ABILITIES:
- Knowledge in various fields of construction concepts practices and procedures.
- Familiar with construction plans and specifications.
- Understanding project life cycle stages including planning monitoring and closeout.
- Basic knowledge of pricing bidding and buyout procedures.
- Advanced Microsoft Project Excel Word PowerPoint and Outlook knowledge.
- Skill in organizing resources establishing priorities meeting deadlines and managing time.
- Strong technical and professional writing skills; ability to relay information clearly and informatively; edit work for spelling and grammar and present numerical data effectively.
- Excellent analytical skills. Ability to identify and resolve problems timely skillfully gather and analyze information and develop alternative solutions as needed.
- Effective professional communication and interpersonal skills regarding:
- Internal and external written graphical and verbal communications.
- Presentations.
- Working with other departments and personnel to accomplish Brice Builders objectives.
- Ability to use well thoughtout rational judgement and make decisions.
- Ability to effectively communicate with clients.
- Ability to gather data compile information and prepare reports.
- Trusted to manage sensitive information with discretion and professionalism.
- Ability to participate in learning opportunities to stay current on best practices and new technology.
- Ability to contribute effectively working individually or as part of a team.
- Ability to work in a team environment take direction from supervisor(s) have a high degree of attention to detail follow work rules and adhere to established work schedules.
- Ability to meet attendance requirements; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time.
- Ability to work productively under pressure.
- Ability to operate a motor vehicle in a safe and efficient manner.
- Ability to comply with standard policies and procedures.
MINIMUM QUALIFICATIONS:
- High School Diploma or equivalent required.
- Bachelors degree in Construction Management Engineering or related field preferred.
- Three 3 years or more of project experience required including equipment logistics administrative support scheduling and procurement.
- Prior work experience with remote projects including logistics operations accounting and estimating is preferred.
- Valid state drivers license and qualified to operate a vehicle under the conditions of the Companys Driving Policy.
- Ability to pass drug driving and background screening.
For the full job description including physical and environmental demands please reach out to
PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENT
Additionally it is our policy to select place train and promote the most qualified individuals based upon relevant factors such as work quality attitude and experience so as to provide equal employment opportunity for all employees in compliance with applicable local state and federal laws and without regard to nonwork related factors such as race color religion/creed sex national origin age disability marital status veteran status pregnancy sexual orientation gender identity citizenship genetic information or other protected status. When applicable our policy of nondiscrimination applies to all terms and conditions of employment including but not limited to recruiting hiring training transfer promotion placement layoff compensation termination reduction in force and benefits.
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries business philosophy and practice to provide reasonable accommodations according to applicable state and federal laws to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties responsibilities and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.
Required Experience:
IC
Employment Type
Full-Time
