Administrative Assistant 4 - Private Equity
Administrative Assistant 4 - Private Equity
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Job Description
Description
The hiring manager may make a decision at any time and it is in the candidates best interest to apply early.
The Washington State Investment Board (WSIB) is a dedicated global investment management organization with over $211.5 billion in assets under management. The WSIBs globally diversified portfolios are comprised of more than 18500 holdings across 93 countries on 6 continents and in 50 currencies. The WSIBs central mandate is to maximize return at a prudent level of risk.
To learn more about our organization and the work we do please visit our website at follow us onLinkedIn.The WSIB operates in a hybrid work environment and this position should anticipate 60 of their time in the office.
The WSIB is seeking a qualified candidate to join our team as an Administrative Assistant 4 (AA4 supporting the Senior Investment Officer (SIO) and staff in the Private Equity unit within our Investment Division. Demonstrating independence sound judgment and proactive problemsolving skills the AA4 performs highlevel administrative duties to assist the unit in meeting its objectives and provides dedicated support to the Boards Private Markets Committee. We are in search of a highly proficient detailoriented administrative professional with exceptional organizational skills who will excel in a dynamic work environment.
The successful candidate for this position will demonstrate a strong aptitude for grasping new concepts and an eagerness to be challenged. Taking meeting minutes and proofreading editing and formatting of documents will be critical components of this position. The most desirable candidate will produce coherent fluid written materials with attention to spelling grammar and sentence structure. The receipt review and processing of legal documents is a primary responsibility of this position; therefore experience in a legal setting or equivalent experience is highly desirable.
Duties
IF SELECTED FOR THIS OPPORTUNITY YOU WILL:
Serve as primary administrative support to the Private Equity unit and act on administrative matters on behalf of the senior investment officer for the Private Equity unit. Duties include:
- Managing the contractual closing documents of multimilliondollar investments in the Private Equity unit. Completes and processes documents for signature by executive management reviewing editing and ensuring accuracy. Monitors status of investment closings and amendments to ensure critical deadlines are met.
- Serving as administrative support to the Private Markets Committee. Drafting proofreading and formatting agendas and meeting materials. Distributing meeting notices and materials; coordinating submission and entry into the information management system and obtaining final documents for unit records. Managing meetings and records transcribing composing and distributing minutes. Performing followup on action items and other outstanding items.
- Coordinating and/or preparing correspondence reports presentation proposals and other documents including confidential and sensitive items. Coordinating calendars and arranging logistics for meetings with staff outside partners and vendors and others.
- Proofreading editing and formatting documents for internal and external use including investment recommendations Board presentations and other formal documents as required.
- Coordinating with unit staff in preparing assembling and tracking required documentation for the due diligence process associated with our investment work. Overseeing records management including records retention ensuring that all correspondence and documentation pertaining to the units investments are properly stored in accordance with the records retention schedule.
- Assisting investment staff with travel requests arrangements and expense reimbursements.
- Serve as backup for the Investments Administrative Manager supporting the Chief Investment Officer.
Qualifications
COMPETITIVE APPLICANTS WILL HAVE:
- Knowledge of administrative procedures office practices correspondence preparation and general business operations.
- Strong organizational skills.
- Experience planning and assisting in the operations of a unit.
- Ability to prepare coherent and meaningful reports; write clearly and effectively. Strong proofreading and editing skills.
- Communication skills both written and oral. Excellent interpersonal skills.
- Customer service skills the ability to manage assignments from multiple parties simultaneously understanding what information can be shared and with whom; ability to manage customer expectations.
- Accountability Accepts personal responsibility for the quality and timeliness of work. Can be relied upon to achieve excellent results with little need for oversight.
- Intermediate to advanced Microsoft Office skills to include Outlook Word PowerPoint Excel SharePoint (desired not required).
- Ability to work effectively with a diverse group of people.
THE STRONGEST APPLICANT WILL HAVE:
- High school diploma or GED and 4 years progressively responsible administrative experience.
- Experience in a professional legal setting or equivalent.
Note: A skills assessment will be required as part of the hiring process for this position.
If your experience or qualifications look different from what we have identified and you think you can be successful in this position please address this in your cover letter.
Supplemental Information
In addition to a complete profile please include:
- A cover letter specifying why this position is of interest to you and how you meet the qualifications listed above. This letter should be no more than two pages.
- A current chronological resume.
- A list of at least three professional references under the profile section. References will not be contacted without the written consent of the applicant but must be submitted at the time of application.
BACKGROUND CHECK:
Prior to a new hire a background check including education verification credit check and criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining applicants suitability and competence to perform in the position.At the WSIB youll experience true worklife balance and talented passionate coworkers focused on maximizing the investment returns for the exclusive benefit of the beneficiaries. The WSIB is a respected institutional investor and thought leader in its industry and we value diverse perspectives and life experiences. The WSIB is supportive of an H1B Sponsorship.
The WSIB is an equal opportunity employer. Women people of color and those representing diverse ethnicities persons of disability persons over 40 years of age veterans military spouses or people with military status and people of all sexual orientations and gender identities are encouraged to apply.Employees may be eligible for the following benefits:
Medical Dental and Vision for employee & dependents; Public Employees Retirement System (PERS);Vacation Sick and other Leave;11 Paid Holidays and 1 Personal Holiday per year;Public Service Loan Forgiveness; Long Term Disability; Life Insurance; Deferred Compensation Programs;Dependent Care Assistance Program (DCAP);Flexible Spending Arrangement (FSA);Employee Assistance Program;Commute Trip Reduction Incentives; professional development opportunities; flexible work schedules; and participation in the Combined Fund Drive; andSmartHealth.
An overview of benefits of state employment and WSIB specifically can also be found on ourwebsite.
The WSIB is committed to the full inclusion of all qualified individuals. As part of this commitment the WSIB will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process to perform essential job functions and/or to receive other benefits and privileges of employment please contact
Employment Type
Full-Time
