Vital Records Registrar
Vital Records Registrar
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Job Description
Posting Date
04/16/25Application Deadline
04/19/25Pay Range
Anticipated Hiring Range: $19.75 $24.38 hourlyFull Pay Range: $19.75 $29.00 hourly
Salary offers are based on the candidates equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.
Job Type
UnclassifiedDepartment
Public HealthAbout the Position
Do you have excellent customer service skills and a keen eye for detail If so apply for our Vital Records Registrar position!
As a Vital Records Registrar you will register correct and amend vital records and issue certified copies of birth and death certificates while providing guidance to partners and stakeholders maintaining security assuring surveillance of public health mortality threats adhering to financial guidelines and complying with Arizona State Statutes administrative codes and federal requirements.
About Us
Come work for Maricopa County Department of Public Health the 3rd largest health jurisdiction in the U.S.! MCDPHs mission is to increase the quality of life for our residents by collaborating with the community to develop and implement strategies programs and services addressing the emerging and changing needs of public health. We aim to serve Maricopa County residents with a focus on health equity and a datadriven approach to our work. We value our staffs unique skills and differences as well as the varied experiences and disciplines we represent. Together we are working towards our vision of creating a healthy thriving Maricopa County for all.
Proud to Offer
Work with a greater purpose
Tuition reimbursement
Exceptional worklife balance with a consistent MonFri 8am5pm schedule
Opportunities for growth and development within Maricopa County
Lowcost highvalue healthcare for you and your qualifying dependents
Child care benefits including access to our upcoming onsite center Maricopa County Kids Club dedicated to serving Maricopa County families exclusively
Paid vacation sick time and parental leave
Extensive wellness program including healthcare premium discounts
Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27 monthly contribution rate and includes a 100 employer match on Day 1
Learn more at Work With Us Maricopa County AZ
We Require
Two years of office administrative or clerical experience
High school diploma or GED
Postsecondary education may substitute for experience requirement on a yearforyear basis
We also Value
Bilingual English/Spanish skills
Experience working with U.S. vital records/registration
Experience working with medical records or in a healthrelated field including mortuary science
Certification as a Public Health or Community Health Worker from an accredited college or currently enrolled in a Public Health or Community Health Worker program and eligible to receive certification within six months of hire
Job Contributions
Applies specialized working knowledge to register live birth still birth foundling death and fetal death certificates that occur primarily within Maricopa County and the State of Arizona as necessary
Applies the appropriate Arizona Revised Statutes Arizona Administrative Codes policies and procedures that determine who may or may not lawfully register vital records and obtain certified copies of birth death and fetal death certificates
Reviews and processes administrative orders or court orders submitted to create or amend Arizona vital records. Enters related data into appropriate databases
Validates all identification and evidentiary documents while maintaining 100 data and identity security of all submissions including various governmentissued identification evidentiary documents official files and records provided by the general public and private or public agencies
Witnesses notarizes and/or processes hospital and funeral home correction letters customer affidavits court orders and voluntary acknowledgments of paternity
Efficiently and accurately addresses high volume customer inquiries received in person telephonically via the web and provides daily activity reports of all vital registration activity to management
Maintains reconciles and updates funeral home charge accounts financial invoices and accepts various payment tender for services rendered; balances cash drawer and reconciles paperwork daily
Provides consultation and training to funeral homes birthing facilities public partners and stakeholders regarding the vital registration process
Coordinates with the Arizona Department of Health Services to resolve any vital registration issues that may be out of compliance
Adheres to the secure data records retention policies and maintains strict compliance with the management and recording of all vital records data contained within the State of Arizona and Maricopa County retention schedules
Working Conditions
Work is primarily performed in an office setting
Must be able to participate in emergency response training as scheduled and be available to respond as directed in the event of a public health emergency
May be asked to work at a different satellite location as needed
Must possess or have the ability to obtain a valid Arizona drivers license by the time of hire
Must secure and maintain an Arizona Department of Public Safety Level 1 Fingerprint Clearance Card and complete a background check
Within one month of hire all employees will be required to provide evidence of immunity or receive immunizations for vaccinepreventable illnesses for any position within the Maricopa County Department of Public Health; required immunizations include MMR (measles mumps rubella) Tdap (whooping cough and diphtheria) Varicella (chickenpox) and annual Influenza; some positions require a Hepatitis B vaccine and/or a Tuberculosis test
Selection Procedure
Only the most qualified candidates will be considered
Consideration will only be given to candidates who submit online applications
Candidates will be contacted primarily through email and their Workday online application profile
Must pass a preemployment background and/or fingerprint investigation as required by statute or policy including drug and alcohol testing requirements for positions designated as safetysensitive
Maricopa County is an equal opportunity employer.
Apply Now!
Employment Type
Full-Time
