Administrative Assistant Project Coordinator
Administrative Assistant Project Coordinator
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1 Vacancy
Job Description
Position Summary
Austin Texas USA (Onsite)
As a Project Coordinator at Thales you will play a key role in assisting our Projects and Services team working on projects from start to finish. Youll work closely with clients and internal teams to ensure each project is executed smoothly and on schedule.
Your responsibilities will include coordinating schedules creating or editing documents monitoring project progress ensuring all necessary resources are available and prepared for timely completion.
This person will report to the Projects and Services Administration Team Manager and ensure a project remains timely and efficient throughout its duration consolidating and streamlining communication and keeping each project supplied with the necessary equipment for customers via Sales Orders.
Key Areas of Responsibility
Enter regular volume of Sales Orders and track status to monitor through delivery.
Ability to manage multiple projects simultaneously.
Liaise with a small group of Leadership roles to understand group priorities and facilitate needs appropriately learn to anticipate needs properly prioritize tasks and adapt to changing deadlines.
Attend meetings and workshops as requested providing administrative support as needed (e.g. meeting notes follow up on action item list to ensure completion within timeframe proactively address any logistics issues etc..
Provide administrative support and coordination to the team on projects and programs as assigned including support to create and/or edit presentations reports spreadsheets letters and other communications as needed.
Management of calendars which may involve resolving multiple conflicts.
Provide administrative support and coordination to assigned leaders.
Proactively compile any materials for upcoming meetings for the team to be prepared.
Support common project events customer onsite meetings or outings etc.
Aid additional common tasks like time tracking and expense reports.
Assist with some onsite office functions that may include: catering meeting setup visitor assistance printing AV coordination etc.
Setup/maintain/update electronic and/or paper filing system so that information can be easily retrieved.
Minimum Qualifications
Bachelors degree in a relevant field of study with a minimum of 2 years of related work experience or and equivalent combination of education and experience.
Strong organization skills and attention to details in a fact pace environment.
Ability to keep projects on schedule and help teams effectively meet deadlines. Demonstrable experience managing complex calendars.
Ability to take decisive actions and proceed in ambiguous situations.
Ability to partner and collaborate with team members.
Proficient in Outlook MS Office (Excel Word PowerPoint).
If youre excited about working with Thales but not meeting the requirements for this position we encourage you to join our Talent Community!
Special Position Requirements
Travel: Some controlled/planned travel for this role as the Project Coordinator should visit customers and working sites to better understand general project activities. May also be required at the direction of the team manager to assist or lead project or team events. Expected travel would be 10 or less.
Why Join Us
Say HI and learn more about working at Thales click here.
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This position will require successfully completing a postoffer background check. Qualified candidates with a criminal history will be considered and are not automatically disqualified consistent with federal law state law and local ordinances.Thales champions inclusion and we believe diversity strengthens the fabric of our culture. Thales is an Equal Opportunity Employer including disability/veterans.
If you need an accommodation or assistance in order to apply for a position with Thales please contact us at .
The reference Total Target Compensation(TTC) market range for this position inclusive of annual base salary and the variable compensation target is between
This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including but not limited to the employees career path history competencies skills and performance as well as the companys annual salary budget the customers program requirements and the companys internal equity. Thales may offer additional benefits and other compensation depending on circumstances not related to an applicants status protected by local state or federal law.
(For Internal candidate if you need more information please reach out to your HR Shared Service 1st Point)
Thales provides an extensive benefits program for all fulltime employees working 30 or more hours per week and their eligible dependents including the following:
Elective Health Dental Vision FSA/HSA Voluntary Life and AD&D Whole Group Life w/LTC Critical Illness Hospital Indemnity Accident Insurance Legal Plan Identity Theft and Pet Insurance
Retirement Savings Plan after 30 days of employment with a company contribution and a match and with no vesting period
Company paid holidays and Paid Time Off
Company provided Life Insurance AD&D Disability Employee Assistance Plan and Wellbeing Program
Required Experience:
IC
Employment Type
Full-Time
