Officer Academic Coordinator post level 11 Contract appointment 1 year Job ID 6115
Officer Academic Coordinator post level 11 Contract appointment 1 year Job ID 6115
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1 Vacancy
Job Description
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: Applications submitted through any other platform will not be considered.
Duties and responsibilities:
Recruit Intrabas and Thuthuka programme participants and verify that their data is correctly captured in prescribed templates.
Compile list of students who applied to participate in the Intrabas and Thuthuka programmes and shortlist those to be selected.
Liaise with shortlisted learners and then selected learners including collecting all the required documentation.
Coordinate the administration of the interventions on the Intrabas and Thuthuka support programmes.
Arrange and monitor tutorials bootcamps small groups and consultations for Intrabas and Thuthuka programme participants.
Resolve student queries.
Consolidate student performance and engagement data captured by the Academic Trainees (ATs) to serve as a basis for remedial action and report this to the Project Manager.
Arrange and monitor soft skill development sessions and field trips for Intrabas and Thuthuka programme participants.
Provide a first line of support to Intrabas and Thuthuka Programme participants with motivation time management scheduling and study techniques.
Support the Intrabas and Thuthuka Project Manager in organising small group meetings.
Train and monitor SAIPA Academic Trainees (AT) in Excel and the learning tracking timesheet and other Intrabas processes.
Review and process AT timesheets weekly.
Report on AT performance to the Project Manager.
Assist the Project Manager with the organisation of Thuthuka and Intrabas Functions.
Book venues for academic interventions and functions.
Assist the Project Manager with the financial administration of the Thuthuka and Intrabas programmes.
Perform any other reasonable task assigned by the line manager.
Inherent requirements:
Bachelors degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in Accountancy or related field.
Minimum of two 2 years relevant working experience relating to the duties and responsibilities in the Higher Education Environment.
Recommendations:
Honours degree/postgraduate diploma/professional bachelors degree on NQF Level 8.
Good academic record.
Experience in the administration of student support interventions.
Experience within the highereducation environment.
Knowledge of university systems policies procedures.
Requirements
Required competencies:
Results Orientated:
The ability to cope with a frequently changing environment and to adapt to evolving situations.
The ability to maintain composure and selfcontrol.
Strategic Thinking:
The ability to focus on details work towards perfection and approach work in a neat and organised manner.
The ability to carefully analyse information and use logic to address issues and problems at work.
Business Acumen:
The ability to adhere to rules and strictly follow work regulations.
Proficient in using MS Office.
Leading:
The ability to maintain high levels of personal motivation energy and enthusiasm.
The ability to be cooperative with others display a goodnatured attitude and encourage people to work together.
Building Coalitions:
The ability to negotiate sell influence and to persuade others.
The ability to be selfassured and at ease with people in all types of social situations.
Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
A detailed curriculum vitae and cover letter.
Copies of qualifications or proof of qualifications obtained (please provide the SAQA accreditation in the case of foreign qualifications).
A copy of your identity document (SA ID or passport for foreign nationals).
Proof of registration with a Professional Body (if required).
A copy of your drivers license (if required).
Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).
Assumption of duties:
As soon as possible
Closing date:
21 April 2025
Salary:
The annual remuneration package including benefits is R 447 323.31 R 562 750.48 per annum depending on the budget available for the position relevant work experience and qualifications.
Fringe benefits:
(Subject to specific conditions): pension scheme medical aid scheme group life insurance housing allowance leave and sick leave service bonus and study benefits.
Enquiries:
For enquiries please feel free to contact or email or Additionally kindly contact / 9813 / 2979 / 7659 / 9848 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the underrepresented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : EEA13EE Plan UFS 1 March 2022
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications you may assume that your application was unsuccessful
Required Experience:
IC
Employment Type
Contract
