State Archivist and Records Administrator
State Archivist and Records Administrator
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$ 67852 - 130000
1 Vacancy
Job Description
Description of Work
- This position is deemed eligible for hybrid telework under DNCRs Telework Policy.
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This position is located at:109 E. Jones Street
Raleigh NC 27601Primary Purpose of Position:The State Archives of North Carolina a role that includes the management of the permanent collections in the division and its satellite offices as well as the statewide records management program for all public records. As administrator of the program the employee oversees 71 employees in offices located in Raleigh Manteo New Bern and Asheville.
The State Archivist and Records Administratorprovides leadership vision and strategic direction for the division; establishes standards and priorities for the division; oversees the scheduling of state and local government records; collaborates with agency administration on legal issues related to public records including replevin efforts; oversees all public services for the division; promotes the work of the division in a variety of mediums; manages all grant appropriated and receipts based funds for the division including oversight and strategic use of the Archives and Records Management (ARM) funds based on departmental priorities; serves as deputy coordinator for the State Historical Records Advisory Board (SHRAB); collaborates with the Friends of the Archives a support group for the division including serving on the board; engages key stakeholders within the department state and local government and appropriate national government and nonprofit groups to further the mission and goals of the division; and partners with professional organizations statewide and nationally to promote best practices and standards for the management of government records.Key Responsibilities include but are not limited to:
- Direct and manage all programs and operations of the State Archives of North Carolina including all records facilities and satellite offices.
- Establish and carry out division strategic plans and sets longterm vision for the State Archives and its programs in a context of a rapidly changing environment of electronic records and digital media.
- Ensure that all programs of the division adhere to professional standards as well as state and federal statutes including those related to concepts of fair use intellectual property rights copyright law and state and public records laws.
- Lead planning and implementation of division budget and grants as well as oversee management of fiscal resources of the division. Develop strategic budget expansion requests based on agency priorities.
- Represent division on state regional and national archival and records management bodies as well as actively build partnerships with state and local officials and other groups instrumental in the development of a robust archives and records management program.
- Serve as deputy coordinator of the State Historical Records Advisory Board and oversees administration of board grants. Represents the Archives statewide and nationally to showcase compelling collection items for engaging tours programs and outreach.
Position/Physical Requirements:
- Typical work schedule: Monday Friday; 8:00AM5:00PM with occasional overnight travel and weekend responsibilities.
*THIS IS AN ANTICIPATED VACANCY* Knowledge Skills and Abilities / Competencies
To receive credit for your work history and credentials you must provide the information on the application form. Any information omitted from the application form listed as general statements listed under the text resume section or on an attachment will not be considered for qualifying credit.
Qualified candidates must have or be able to:
- Extensive knowledge of the principles and practices of archival and records management
- Demonstrated experience to interpret and apply thorough knowledge of concepts of fair use intellectual property rights copyright law and state and public records laws
- Demonstrated experience in planning developing implementing and evaluating major projects as well as establishing timeframes for completion
- Demonstrated experience managing budgets information technology resources and personnel including direct and indirect supervision
- Demonstrated experience to communicate effectively orally and in writing
- Experience with management of public records at any governmental level
- Experience with managing employees on an indirect level
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See of for details.Master s degree in history public history library and information scienceORa related discipline from an appropriately accredited institutionANDsix years of progressive experience in archival and/or records management or related program;ORan equivalent combination of education and experience.Supplemental and Contact Information
Section/Unit Description:
As mandated by N.C.G.S. 121 and 132 the State Archives of North Carolina is responsible for the promotion preservation and administration of public records and other private records deemed to have sufficient value to merit archival preservation. This is done by scheduling managing and collecting the records of state and local governments and providing technical assistance to all agencies on the management of their records. The division also collects and maintains private papers which document the history of the state. The State Archives maintains over 100 million items held in the Archives the State Records Center and two annexes housing inactive public records. It also maintains a digital repository for born digital and digitized collections. The division also operates the regional special collections including the Western Regional Archives in Asheville and the Outer Banks History Center in Manteo.
Division Description:
The Division of Archives and Records seeks to be a national leader in providing quality guidance on information stewardship in North Carolina and in creating simplified and integrated access to authentic information. We document the history and culture of our state through diverse collecting. We protect citizen rights and promote government transparency by providing equitable access and stewardship for public and historical records. We broaden understanding and engagement in North Carolinas rich history through outreach and collaboration. Description:
The North Carolina Department of Natural and Cultural Resources (DNCR)takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state including 27 historic sites seven history museums two art museums five science museums four aquariums 35 state parks four recreation areas dozens of state trails and natural areas the North Carolina Zoo the State Library the State Archives the N.C. Arts Council the African American Heritage Commission the American Indian Heritage Commission the State Historic Preservation Office the Office of State Archaeology the Highway Historical Markers program the N.C. Land and Water Fund and the Natural Heritage Program. The Departments vision is to be the leader in using the states natural and cultural resources to build the social cultural educational and economic future of North Carolina. Everyone is welcome. For more information please visit. We encourage you to apply to become a part of our team!
The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and jobrelated knowledge skills and abilities without regard to race religion color national origin sex pregnancy gender identity or expression sexual orientation age 40 or older) disability National Guard or veteran status genetic information political affiliation or political influence.
Application Process
Please watch our videoherethat walks you through each step of the application process.Be sure to complete the application in full. Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. See Resume or See Attachment willNOTbe accepted.
Information should be provided in the appropriate areas to include the following: Education including high school and all degrees obtained Work Experience and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions you must provide supporting information within the Work Experience section of the application to support your answers.
If multiple applications are submitted to an individual posting only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.
Due to the volume of applications received we are unable to provide information regarding the status of your application over the phone. To check the status of your application please log in to your account. Upon the closing date applications are Under Review and will be screened by Human Resources for the qualified applicants. The hiring process may take several weeks.Degree/College Credit Verification
Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. If you have student loans becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit to learn more.
Veterans and National Guard Preference
Applicants seeking Veterans Preference must attach a DD Form 214 Certificate of Release or Discharge from Active Duty along with the state application.
Applicants seeking National Guard Preference must attach an NGB 23A (RPAS) along with the state application if they are a current member of the NC National Guard in good standing.
Applicants who are former member of either the NC Army National Guard or the NC Air National Guard with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22 along with the state application.
ADA Accommodations
Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA) DNCR is committed to the full inclusion of all qualified individuals. As part of this commitment DNCR will ensure that persons with disabilities or known limitations covered by the PWFA are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please contact the person indicated below.
Employment EligibilityIt is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in EVerify (Employment Eligibility Verification System).NEOGOV Technical Assistance
If you are having technical issues logging into your account or applying for a position please review the Get Help/FAQs information on the website. If you are still experiencing technical issues with your application please call the NEOGOV Help Line at .
CONTACT INFORMATION:
N.C. Department of Natural and Cultural Resources
Division of Human Resources
Angela AvantJones
109 East Jones Street
Raleigh NC 27699
Phone:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
