Senior Executive Admin Assistant
Senior Executive Admin Assistant
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$ 71500 - 119100
1 Vacancy
Job Description
Job Summary:The Senior Executive Admin Assistant will provide administrative support the office of the CEO including the Chief of Staff and Sr. Executive Assistant as well as the Senior Vice President of Investor Relations. The successful individual in this role will be dynamic performancedriven wellorganized and flexible thriving in a fastpaced environment. This individual must be a superb communicator able to multitask work independently and make appropriate decisions on behalf of executives as well as work professionally with various team members and stakeholders internally and externally.
Responsibilities:
Manage complex calendar requirements including timely scheduling to ensure meetings are prioritized and occur with appropriate timelines.
Communicate on behalf of executives internally and externally.
Prioritize tasks and take timely action based on departmental objectives and business needs.
Adhere to T&E policies book travel file expense reports and reconcile expenses.
Follow purchasing policies process invoices and track orders.
Facilitate projects prioritize demands and adjust based on executive priorities.
Prepare executives for meetings with materials and agendas.
Coordinate team meetings and internal communications (e.g. distribute information schedule presentations provide PowerPoint presentations and agenda).
Manage internal and external highprofile events.
Print and prepare executive meeting materials including professional binders.
Capabilities & Skills:
Strong interpersonal skills and diplomacy; anticipates needs and eliminates friction for the Executive in performing their job function.
Demonstrates complete integrity and ethics; handles sensitive and confidential information with professional discretion.
Works with minimal supervision strong initiative good judgment and detailoriented followup.
Builds relationships and interacts professionally with all organizational levels.
Excellent written and oral communicator; proficient in spelling grammar and punctuation. Summarizes information quickly and tracks communication across multiple channels (meetings video calls IM texts emails).
Prioritizes and works independently and collaboratively with administrative assistants/external partners across different time zones and heavy workloads.
Techsavvy with proficiency in Microsoft Suite (Outlook Word Excel PowerPoint); knowledge of Concur Travel and Expense SAP SharePoint and Workday preferred.
Positive work attitude sense of humor and high productivity.
Strong attention to detail in followthrough proactive scheduling and preparation of executive binders.
Requirements:
High School or GED degree required.
5 years of previous administrative experience supporting senior executives in a midsize or large global company.
IQVIA is a leading global provider of clinical research services commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at
IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status as a protected veteran or any other status protected by applicable law. potential base pay range for this role when annualized is $71500.00 $119100.00. The actual base pay offered may vary based on a number of factors including jobrelated qualifications such as knowledge skills education and experience; location; and/or schedule (full or parttime). Dependent on the position offered incentive plans bonuses and/or other forms of compensation may be offered in addition to a range of health and welfare and/or other benefits.
Required Experience:
Senior IC
Employment Type
Full-Time
