Site Coordinator IT Infrastructure Building Systems
Site Coordinator IT Infrastructure Building Systems
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Job Description
Salary
Summary
Providence Health Cares new St. Pauls Hospital Project IT Program is hiring! We are looking for a Site Coordinator for our IT Infrastructure & Building Systems portfolio(s).The Site Coordinator IT Infrastructure & Building Systems assists with the coordination and review of all onsite construction activities related to IT Infrastructure and Building Systems.
In this position you will report to Damian Kayra Director Infrastructure & Building Systems and be joining an exceptional hardworking team. The IT Program Executive Director Jordan Pope leads the team through a strong vision and a wealth of redevelopment expertise.
IT Program Vision: To be a national healthcare reference centre for best practice information technology solutions that enable patients and families clinical professionals academics and research partners to improve the patient care experience.
To learn more about the new hospital project check us out here.
What Youll Do:
- Ensuring alignment of the project teams with external consultants and with the processes and standards of the Integrated Project Processes.
- Scheduling organizing and attending the construction site visits with consultants and contractors ensuring smooth .
- Keeping accurate records of construction site observations issue logs and status reports to keep the project on track.
- Conducting thorough construction site inspections to identify deficiencies documenting issues with photos notes and location details.
- Ensuring twoway information flow and that project work of the various teams is on track adheres to project protocols is completed within the required timelines and is in keeping with organizational and project policies procedures and direction.
- Acting as a liaison between project/planning teams and program leads to ensure that standards and policies are in place and developed in accordance with the needs of other departments and the end users.
- Coordinating and arranging project team meetings as required in consideration of urgency and nature of the subject matter. In consultation with the project team(s) preparing documents including presentation spreadsheets correspondence meeting minutes and reports in an accurate and timely manner. Developing and maintaining spreadsheets to record analyze and display data.
What You Bring:
- Recent related experience that includes project or office coordination as well as successfully managing diverse projects or initiatives. Engineering education or trades exposure would be considered an asset in this position.
- Experience managing and coordinating meetings taking detailed notes and following up on action items.
- Strong attention to detail with the ability to clearly document observations made in the field.
- Strong communication skills with the ability to clearly convey complex ideas verbally and via email.
- Experience with interpreting construction drawings or schematics and understanding how those drawings relate to what is being physically built.
- Demonstrated scheduling and time management skills.
- Demonstrated skill set in documentation and reporting.
- Proven ability to work effectively with various parties with vested interest including contractors consultants and internal teams
Please note: this is a hybridrole where the main work space will be the PHC construction trailer on the NSPH site. Regular onsite presence is required approximately 34 days a week.
Deadline to Apply: Friday May 2nd at 12:00 PM PST
What You Bring
Education:
Recognized Bachelors Degree in Business or Project Management supplemented with two 2 to five 5 years recent related experience with facilities projects within a large complex organization or an equivalent combination of education training and experience.
Skills and Abilities:
Demonstrated knowledge of project management processes and coordination and has quality improvement skills.
Ability to plan multitask organize problemsolve and prioritize work.
Ability to communicate effectively both verbally and in writing.
Excellent interpersonal skills and ability to work collaboratively with individuals at all levels internally and externally.
Ability to work independently using initiative and judgment.
Ability to type proficiently.
Ability to effectively use a variety of computerized software databases and systems (such as Microsoft Office 2000 (Word Excel PowerPoint Access) Microsoft Project Reference Manager and Internet Explorer.
Physical ability to carry out the duties of the position.
What We Offer
- A competitive salary: The hiring range for this position is $65000$77799 depending on experience and internal equity.
- Growth opportunities: We welcome individuals at all stages of their career offering opportunities for professional development and growth.
- Stateoftheart facilities: The new St. Pauls Hospital and health campus will be the most innovative approach to the delivery of integrated care in B.C. and Canada designed to appropriately address the future health needs of patients families and our communities. From hospital care to primary and community health solutions the new St. Pauls Hospital and health campus will continue to lead innovations in care research and teaching. The new St. Pauls Hospital is expected to open in 2027.
- Inclusive culture: We respect the diversity dignity and interdependence of all persons. We value the cultural richness that our diverse workforce brings to the care of our equally diverse population of patients and residents.
- Hybrid work opportunity
- A comprehensive health benefits package.
Your Day to Day:
- Provides administrative and clerical support for highly sensitive confidential matters and documents monitors and helps coordinate the work of the teams and the of the varied major capital project streams from initial planning and design stages through to implementation and completion.
- Ensures twoway information flow and that project work of the various teams is on track adheres to project protocols is completed within the required timelines and is in keeping with organizational and project policies procedures and direction.
- Identifies issues for review resolution or are escalated to the appropriate level to meet project delivery user requirements and project timelines.
- Provides support to relevant staff on developing project actions and monitoring deliverables.
- Provides project and contract administration support and coordination in the development and implementation of assigned projects and initiatives.
- Coordinates and provides document management for key activities tracks and documents project status risks and issues management and related issues.
- Assist in the development and presentation of ongoing frequent clear and concise reports and presentations to project teams major capital projects leadership and other stakeholders on progress updates issues challenges and opportunities.
- Assists in ensuring issues are resolved or escalated to appropriate level(s) so that project budget schedule deliverables and user requirements are met.
- Researches identifies collects and analyses relevant data/information relating to current projects.
- Maintains confidentiality and provides input and recommendations to project team for development implementation analysis dissemination of findings and policy/practice implications.
- Through a variety of mediums assists with and ensures the dissemination of information and knowledge related to projects and key initiatives for major capital projects overall.
- Actively supports the management and facilitation of timelimited projects and programs to support and help identify best strategies and activities for team members and other stakeholders including helping identify appropriate staff.
- Provides feedback and input to the designated supervisor in establishing and preparing standards procedures and instructions that contribute to the effectiveness of the project(s).
- Acts as a liaison between project/planning teams and program leads to ensure that standards and policies are in place and developed in accordance with the needs of other departments and the end users. Liaises with appropriate stakeholders to ensure coordination of information is maintained.
- In collaboration with the relevant Project Manager(s) and/or Director(s) coordinates the implementation and communication of approved recommendations processes standards resulting from previous projects research best practice and policy reviews.
- Coordinates and arranges project team meetings as required in consideration of urgency and nature of the subject matter. In consultation with the project team(s) prepares documents including presentation spreadsheets correspondence meeting minutes and reports in an accurate and timely manner. Develops and maintains spreadsheet and database software to record analyze and display data. Utilizes business diagram software to prepare flow charts project plans organizational charts and other material.
- Ensures the project Master Schedule or schedule for the assigned project stream is kept up to date and clearly incorporates progress relative to all identified tasks. Ensures team members such as contractors/consultants/others maintain schedules and integrates that information into the Master Schedule. Prepares monthly schedule updates for reporting to various committees as required. Updates any changes to the critical path and communicates updates to the designated supervisor.
- Updates and maintains filing / tracking systems (both electronic and hard copy) to ensure access and timely retrieval of information.
- Monitors period quarterly midyear and yearend budget expenditures and reports variances. Gathers and summarizes financial information related to assigned projects for submission to the project lead and sponsor.
- Liaises with Finance department to and ensure project invoices are reconciled against project budgets and reconciled and prepared for regular progress reports.
- Processes payment requests and invoices for expenditures. Collects and deposits funds and maintains banking records and reports as needed.
- Coordinates schedules and prioritizes appointments and meetings in collaboration with the designated supervisor and/or project team members. Invites and confirms attendance of guests assists with room bookings and set up arranges for necessary equipment supplies and catering. Determines requirements and ensures all necessary support documentation is available and arrangements are completed. Prepares and distributes agendas attends and records meeting notes. Monitors task list and follows up on action items as required.
- Ensures alignment of the project teams with external consultants and with the processes and standards of the Integrated Project Processes.
- Performs other related duties as assigned.
Who We Are:
Providence Health Care is one of the largest faithbased health care organizations in Canada. For the people at Providence living our Mission Vision and Values means providing British Columbians with compassionate socially just exceptional and innovative care every day.
From our humble roots 129 years ago Providence has grown into globally renowned research teaching and care organization. As individuals within a missiondriven organization we choose to be part of Providence Health Care because we value the organizations long commitment to social justice and compassionate care and its commitment to the process of Truth and Reconciliation with Indigenous Peoples.
We acknowledge that Providence Health Care and the new St. Pauls Hospital site is located on the traditional ancestral and unceded territory of the Coast Salish Peoples including the territories of the xmkwym (Musqueam) Skwxw7mesh (Squamish) and Sllwta/Selilwitulh (TsleilWaututh) Nations.
Required Experience:
IC
Employment Type
Full-Time
